Executive Assistant

Jobstreet Malaysia; Kota Kinabalu; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading professional services firm seeks an Executive Assistant to provide high-level administrative support in Kota Kinabalu. This role requires exceptional organizational skills and a proactive approach, ensuring the smooth operation of the office while supporting strategic objectives. Candidates should be adept in Microsoft Office and possess at least three years of experience in a similar capacity.

Benefits

Ongoing professional development opportunities

Competitive salary and benefits package

Supportive work environment

Qualifications

• Minimum 3 years' experience as an Executive Assistant or similar role.
• Exceptional organizational and time management skills.
• Ability to work independently, prioritise tasks and meet deadlines.

Responsibilities

• Manage daily calendar and schedule appointments for the leadership team.
• Act as the first point of contact for phone calls, correspondence and visitor coordination.
• Perform a variety of administrative tasks such as travel booking and expense reporting.

Skills

Communication

Interpersonal Skills

Organisational Skills

Time Management

Problem Solving

Tools

Microsoft Office

Job description

About the role

This is an exciting opportunity to join our Company as an Executive Assistant. In this full-time role, based in Kota Kinabalu, you will provide high-level administrative and executive support to the leadership team. Your role will be integral in ensuring the smooth running of the office and supporting the strategic objectives of the organisation.

What you'll be doing

Manage the daily calendar and schedule appointments and meetings for the leadership team

Prepare agendas, take detailed meeting minutes and follow up on action items

Perform a variety of administrative tasks such as travel booking, expense reporting and file management

Act as the first point of contact, handling phone calls, correspondence and visitor coordination

Support special projects and events as required

Demonstrate discretion and confidentiality when handling sensitive information

Liaising with internal and external stakeholders to facilitate effective communication and coordination

Prioritising tasks and managing workflows to ensure deadlines are met

Offering creative solutions to streamline processes and improve efficiency

Demonstrating a proactive and solution-oriented approach to your work

What we're looking for

Minimum 3 years' experience as an Executive Assistant or in a similar senior administrative role

Excellent communication and interpersonal skills with the ability to liaise effectively with stakeholders at all levels

Exceptional organisational and time management skills with a keen eye for detail

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Ability to work independently, prioritise tasks and meet deadlines

Flexible and adaptable to changing priorities in a fast-paced environment

What we offer

We are committed to providing our employees with a supportive and nurturing work environment. You will have access to ongoing professional development opportunities, a competitive salary and benefits package, and the chance to be part of a dynamic and growing organisation.

About us

We are a leading professional services firm with offices in West and East Malaysia. With a strong focus on innovation and client satisfaction, we have experienced rapid growth over the past decade. Our talented and passionate team is the driving force behind our success, and we are always looking to add exceptional individuals like you to our organisation.

If this sounds like the perfect role for you, we encourage you to apply now.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an executive assistant? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? Are you willing to undergo a pre-employment background check? How many years of corporate secretarial experience do you have? How many years' experience do you have in a consulting role?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as an Executive Assistant