Executive Assistant

VMM Holdings; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Johor Bahru is seeking an Executive Assistant to support the CEO. This role involves managing schedules, documenting meetings, and handling administrative tasks, requiring a degree in Business Management and at least 2 years of experience. Candidates must exhibit strong communication skills in Mandarin, English, and Bahasa Malaysia, with proficiency in Microsoft Office and a commitment to extended work hours.

Qualifications

• Degree in Business Management / Administration.
• At least 2 years experience as an Executive Assistant / Personal Assistant.
• Good communication skills in Mandarin, English, and Bahasa Malaysia.

Responsibilities

• Assist in managing CEO’s calendar, email correspondence, and travel arrangements.
• Attend meetings and document meeting minutes.
• Process CEO's claims and support approval of purchase orders.

Skills

Communication

Microsoft Office

People Skills

Organization

Education

Degree in Business Management / Administration

Tools

Zoom

Job description

Assist in managing the CEO’s calendar, email correspondence and travel arrangements

Attend meetings and accurately document meeting minutes

Host and manage meeting, including preparing materials and ensuring smooth logistics

Process CEO’s claims and maintain an organized record of claim submissions

Support in approving purchase orders (POs)

Follow up with managers on tasks assigned by the CEO

Handle general administrative duties for the VMM office, including stationery orders and office supply coordination

Perform other ad-hoc and miscellaneous tasks as assigned to support daily operations

Provide coverage for the Management Associate during leave periods, ensuring continuity of communication and workflow

Requirements:

Degree in Business Management / Administration with good communication skills in written and spoken language skills of Mandarin, English Language, Bahasa Malaysia due to work associates

Possess at least 2 years of working experience as an Executive Assistant / Personal Assistant to Senior Management

Proficient in Microsoft Office and Zoom savvy

Due to the job position, candidate should be committed to work related matters even after normal working hours

Well-groomed with good people skills

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an executive assistant? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? How would you rate your English language skills?

What can I earn as an Executive Assistant