Executive Assistant

Maples Group; George Town; On-site; MYR 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive health coverage

Competitive vacation packages

Educational assistance

Job summary

Maples Group is seeking an Executive Assistant to support the Global Head of Fiduciary. You will handle calendar management, minute taking, travel coordination, and expense review while maintaining discretion and high professional standards.

Ideal candidates have 5+ years of secretarial/administrative experience in professional offices, strong IT skills, and excellent typing (55 wpm). Overtime may be required, with occasional evenings or weekends.

Qualifications

• At least 5 years of secretarial/administrative experience in a professional office environment.
• Proven ability to manage complex diaries and coordinate executive meetings.
• Experience in financial services is a plus.

Responsibilities

• Calendar management across multiple jurisdictions.
• Accurate minute taking for meetings.
• Coordinate travel arrangements and itineraries.
• Review expense claims in line with corporate policies.
• Organise signature approvals for time-sensitive documents.
• Handle ad hoc requests with proactive discretion.

Skills

Calendar management

Minute taking

Travel coordination

Expense review

Executive support

Discretion

Multitasking

Typing 55 wpm

Education

Secretarial/Administrative experience

Tools

Microsoft Office

Job description

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Executive Assistant reports to, and supports the Global Head of Fiduciary . Its tactical responsibilities feed one larger objective: Fulfill general secretarial duties. Primary responsibilities include:

• Calendar management comprising of scheduling meetings across multiple jurisdictions,
• Succinct and accurate minute taking,
• Coordinating travel arrangements,
• Reviewing expense claims in line with corporate expense policies,
• Organizing signature approval for time sensitive documents and
• Any other ad hoc request, as required.

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• Excellent time management skills and a demonstrated ability to multi-task, prioritize, work effectively, meet deadlines and deliver to the highest level of efficiency and accuracy.
• He/she must have experience in maintaining complex diaries and coordinating virtual and in-person executive level meetings.
• Previous experience in the financial services environment would be as asset.
• At least 5 years prior secretarial, PA or administrative experience in a professional office environment, with a minimum of two years of supporting senior management roles.
• He/she must be possess adept IT skills and proficient level knowledge of all Microsoft Office products. Have a minimum typing speed of 55wpm with complete accuracy, and be comfortable using various software.
• Impeccable attention to detail, professionalism and strong organisational skills.
• The ability to use his/her own initiative, be proactive, work well under pressure, be observant to Executives’ needs and exercise absolute discretion when handling sensitive information.
• Overtime may be required at short notice and occasionally on evenings and/or weekends.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.