Executive (Assessment Operations), Undergraduate Studies Office

NATIONAL UNIVERSITY OF SINGAPORE; Pasir Panjang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading university in Singapore is seeking an Executive to support the Assessment and Special Projects team. This role involves coordinating examinations, providing student and faculty support, managing examination results, and assisting in administrative duties. The ideal candidate should possess strong organizational abilities, communication skills, and a university degree. Experience in administration or student services is preferred, and proficiency in Microsoft Office is essential.

Qualifications

• 1–2 years of relevant administrative or student services experience preferred.
• Ability to multi-task, work under pressure, and meet tight deadlines.
• Good understanding of undergraduate student policies and concerns is an advantage.

Responsibilities

• Assist in the planning and coordination of final examinations.
• Provide administrative support on invigilation matters.
• Assist in processing examination results and follow-up actions.
• Support curriculum policies and related academic matters.
• Carry out other administrative duties as assigned.

Skills

Strong organizational skills

Attention to detail

Interpersonal skills

Communication skills

Proficiency in Microsoft Office

Education

University degree in any discipline

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The Executive will support the Assessment and Special Projects team in the smooth execution of examinations and administrative processes for the undergraduate programme(s) at the NUS Business School. The role calls for a detail-oriented and organized individual who can manage multiple tasks and timelines effectively.

Key responsibilities include:

1. Examination Planning and Coordination:

• Assist in the planning, scheduling, and coordination of final examinations and invigilation duties each semester, including special terms.
• Support examination logistics such as venue booking, preparation of exam materials, and coordination of necessary resources.

2. Student and Faculty Support:

• Provide administrative support on invigilation matters, including communication with invigilators.
• Provide timely assistance and advice to students on examination-related matters, including policies, procedures, and scheduling.

3. Examination Results Processing and Follow-up:

• Assist in processing examination results, including managing the award of academic prizes and medals.
• Support follow-up actions after the release of examination results, addressing queries and ensuring accurate record-keeping.
• Verify students' eligibility for graduation in accordance with academic requirements.

4. Curriculum and Special Projects:

• Assist the Undergraduate Studies Office in implementing curriculum policies and related academic matters.
• Provide support for ad-hoc projects and new initiatives under the Undergraduate Programmes Office.

5. General Administration:

• Carry out other administrative duties as assigned by the Deanery team or the Head of Undergraduate Studies.

Qualifications

• University degree in any discipline.
• Preferably 1–2 years of relevant administrative or student services experience.
• Strong organisational skills with attention to detail.
• Ability to multi-task, work under pressure, and meet tight deadlines.
• Good understanding of undergraduate student policies and concerns (an advantage).
• Strong interpersonal, verbal, and written communication skills.
• Friendly, approachable, and team-oriented.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Some experience in supporting process improvements and familiarity with digital enabling tools.
• Adaptable, meticulous, and proactive in handling administrative processes.