Executive - Administration

GAMUDA; Petaling Jaya; On-site; MYR 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a detail-oriented office administrator to oversee the smooth operation of office management. This role involves planning and managing office administration, sourcing and negotiating with suppliers, and ensuring a clean and well-maintained office environment. The ideal candidate will possess strong communication skills and proficiency in Microsoft Office, with the added advantage of speaking Mandarin. This is a fantastic opportunity for both experienced professionals and fresh graduates looking to kickstart their careers in a dynamic office setting.

Qualifications

• Degree in Business Administration or related fields required.
• Minimum of 1 year relevant experience; fresh graduates welcome.

Responsibilities

• Manage office administration and maintenance for smooth operations.
• Negotiate contracts with suppliers and ensure timely payments.

Skills

Microsoft Office

Communication Skills

Mandarin Language

Education

Degree in Business Admin

Job description

Job Description:

Job Summary

1. Responsible for the smooth operation of all matters pertaining to office administration.

2. Assist in effective planning and management of overall office administration.

Key Responsibilities

1. Source and negotiate with contractors/suppliers for favorable contracts/terms of contract inclusive of credit term for settlement of job done.
2. Source and maintain a reliable group of suppliers who provide good services, best rates and terms to the company and to review such provision on a regular basis.
3. Responsible for the day-to-day maintenance and cleanliness of the office and surrounding area, i.e. lighting, office renovation, plumbing, air conditioning, telephone, office security & courier service, etc.
4. Secure office space & monitoring of tenancy agreement.
5. Ensure timely purchase of office equipment, office furniture, etc.
6. Ensure timely payment to contractors/suppliers.
7. Comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and workplace as required by the company.
8. Any other duties that may be assigned from time to time by the management.

Qualifications

Degree in Business Admin or related fields.

Skills & Abilities

1. Proficient in Microsoft Office and good communication skills.
2. Able to communicate in Mandarin language will be an added advantage.

Expected Minimum Years of Experience

Minimum of 1 year relevant experience. However, fresh graduates are welcome to apply too.