Executive Administration

Add expected salary to your profile for insights

Responsibilities

1. Visa Application: New / progression / Transfer Student Visa Application (Assist in performing all necessary administrative work regarding visa application):
   • Includes gathering Supporting Document verification from Sales team, Follow-up with Education Counselors to get complete and accurate documents, making copies, getting required letters or Payment Advice from internal stakeholders.
   • Liaise with EMGS and Immigration Department for submission of visa application, Special Pass application and cancellation of student pass.
   • Follow through complete visa application process until VAL is received from Immigration, which include liaising with EMGS personnel to find out issues regarding applications.
   • Prepare personal Bond & Stamping.
2. EMGS and Immigration Liaison:
   • Do submission of visa application (new and renewal) to EMGS.
   • Do submission of passport to State Immigration for visa endorsement, visa cancellation and Special Pass application.
   • Follow up with EMGS for pending issues.
3. Airport Pick up arrangement for new International Students:
   • Receiving airport pickup notice from ECs, students and agents.
   • Update in tracking airport pick up file.
   • Coordinate and arrange logistic for the pick up.
   • Preparing letters for security department and immigration at the airport.
   • Perform airport pick up and assist students in immigration clearance at the airport.
4. Student Transfer, Deferment, Withdrawal & Completion:
   • Includes gathering Supporting Document to complete all paperwork, visa cancellation and system update to complete the request.
   • Contact student for Exit Stamp.
5. Student Attrition:
   • Liaise with Faculties for MIA students.
   • Locate MIA students by contacting the students, parents/agents or students’ friends.
   • Report to local authorities and embassies e.g Police Department, Immigration Department, EMGS.
6. Student Station Counter:
   • Ensure at any one time there is at least 1 person at the Student Station Counter.
   • Contribute in the Rotation of manning the counter, especially during lunch and prayer break.
   • When attending to walk in students, must handle with care, understanding and aim for customer satisfaction.
7. Overall IOS Administrative Duties:
   • Ensure all students files are updated and filed accordingly, work closely with registry office.
   • Ensure all files are updated & submitted to Registry office for KDN & MOHE audit.
   • Regularly updates live trackers e.g payment invoice. Visa application – New and Renewal.
   • Coordinate on medical cards with EMGS.
   • Handle walk in student enquiries, assist on student admission.
   • Assist students in insurance claims.
8. Student Enrollment and Reporting:
   • Help and guide student through enrollment process, Post Medical, Opening Bank account and other welfare.
   • Liaise with faculties and departments pertaining to student welfare.
   • Liaise with faculties and departments pertaining to student absenteeism.

How do your skills match this job?

Your application will include the following questions:

• Do you have experience in a sales role?
• Which of the following types of qualifications do you have?
• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an Administration Executive?
• What's your expected monthly basic salary?
• Do you have data entry experience?
• How many years' experience do you have as an Administration Role?
• Which of the following languages are you fluent in?