Executive Administration

Boeing Composites Malaysia; Bukit Kayu Hitam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the aerospace sector is seeking a detail-oriented Administration Executive. This position involves overseeing various administrative functions, managing employee services, and supporting company events. Candidates should possess a Bachelor's degree and have significant experience in administrative roles, making a proactive and organized approach essential for success.

Qualifications

• 3-4 years of experience in related field required.
• Excellent verbal and written communication skills in English and Bahasa Melayu.
• Ability to work independently with minimum supervision.

Responsibilities

• Manage employee compensation and benefits administration.
• Coordinate onboarding and induction programs for new employees.
• Prepare and manage the annual administration budget.

Skills

Communication

Organizational Skills

Problem-Solving

Education

Bachelor's Degree in Business Administration

Job description

Responsibilities

We are looking for a proactive and detail-oriented Administration Executive to join our team. This role is responsible for a wide range of administrative functions, ensuring smooth office operations and supporting various employee services and company events

• Oversee employee compensation & benefit-related administration, including uniforms, ID tags, lockers, and mobile claim records
• Manage outsourced service providers (housekeeping, landscaping, water coolers) to ensure quality service
• Coordinate onboarding and induction programs for new employees
• Lead festive decorations and CSR activities such as outreach programs and employee welfare initiatives
• Support company events such as Annual Dinners, Family Day, and Long Service Awards
• Act as a focal point for the Joint Consultative Committee (JCC)
• Manage office seating arrangements and ensure availability of office equipment
• Handle all incoming and outgoing mail
• Manage office stationery orders and monitor usage
• Prepare and manage the annual administration budget
• Ensure workplace cleanliness (5S standards) and coordinate maintenance with Facilities & Maintenance (F&M) Department
• Coordinate general waste and rubbish collection
• Process and maintain leave applications in the HRIS & ESS systems
• Maintain accurate and up-to-date records
• Focal for the municipal council’s renewal licenses

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Possess at least 3-4 years of working experience in the related field.
• Excellent verbal and written communication skills in English and Bahasa Melayu
• Ability to work independently with minimum supervision.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Discretion, integrity, and a strong sense of responsibility.
• Ability to adapt to a dynamic and fast-paced environment.
• Strong problem-solving skills and a proactive mindset.