Executive Admin, Inbound Logistics

Port of Tanjung Pelepas; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics company in Johor Bahru seeks a Warehouse Coordinator to manage documentation control and support warehouse operations. The role involves maintaining systems for accuracy, compliance, and supporting logistics teams through effective documentation and reporting. Candidates with at least two years of relevant experience and proficiency in Microsoft Office and ERP systems are encouraged to apply.

Qualifications

• Minimum 2 years of experience in administrative roles, preferably in warehouse or logistics.
• Detail-oriented, self-motivated, and capable of handling workload under pressure.

Responsibilities

• Manage warehouse documentation for inbound and outbound activities.
• Compile and maintain quality-related documents.
• Ensure document control systems support audit readiness.

Skills

Analytical skills

Problem-solving skills

Documentation skills

Education

SPM / STPM or equivalent qualification

Tools

Microsoft Office

ERP systems

Job description

Role Summary

Primary Objective:

To coordinate warehouse daily activities by ensuring accurate management of documentation control. This includes maintaining both physical and digital filing systems, managing document version control, and ensuring traceability for audit purposes.

Key Impact Areas:

• Stock Availability
• Inventory Accuracy

Key Responsibilities

• Manage warehouse documentation for inbound and outbound activities.
• Support the logistics team through accurate data entry and timely reporting.
• Compile, file, and maintain incoming inspection and quality-related documents.
• Assist in recording quality non-conformances and issuing NCRs.
• Liaise with vendors on defective materials and follow-up actions.
• Ensure all calibration and inspection documents are current and valid.
• Maintain document control systems to support audit readiness and regulatory compliance.
• Upload documents timely for K1 declaration purposes.
• Support Warehouse Department and Supply Chain-related events and ad hoc tasks.
• Monitor and improve SOP compliance and quality assurance processes.

Key Deliverables

• Daily inbound postings and inspection records.
• Weekly documentation for outbound and put-away checks.
• Accurate and timely uploads to document management systems.

Qualifications & Skills

Minimum Requirements:

• SPM / STPM or equivalent qualification.
• At least 2 years of relevant experience in administrative roles, preferably in warehouse or logistics settings.

Required Competencies:

• Proficient in Microsoft Office and ERP systems.
• Strong analytical, documentation, and problem-solving skills.
• Self-motivated, detail-oriented, and results-driven.
• Demonstrates independence, maturity, and leadership capability.
• Flexible and resilient under pressure and time constraints.