Executive Admin

Rexit Berhad; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A forward-thinking company in Petaling Jaya is seeking an Executive Administrator to support the CEO and Board. The role entails overseeing corporate governance, managing board activities, and facilitating mergers & acquisitions. Ideal candidates have excellent organizational skills and the ability to handle confidential matters with discretion. Join us to play a pivotal role in a dynamic environment that values equal opportunities.

Qualifications

• Strong organizational skills necessary for managing complex schedules and documents.
• Ability to handle confidential matters with discretion.
• Experience in legal and corporate governance support preferred.

Responsibilities

• Prepare and review Board papers and meeting agendas.
• Support management in Merger & Acquisition activities.
• Coordinate the establishment of new companies and maintain corporate records.
• Manage and coordinate overseas travel arrangements.

Skills

Organizational skills

Attention to detail

Confidentiality handling

Job description

The Executive Administrator plays a key role in supporting the CEO, Board of Directors, and Executive Management by providing high-level administrative, legal, and corporate governance support. This position is responsible for managing board and leadership activities, liaising on legal and contractual matters, assisting in mergers & acquisitions (M&A) and new business ventures, coordinating new company set-ups, and overseeing international business and travel arrangements. The role requires strong organizational skills, attention to detail, and the ability to handle confidential matters with discretion while ensuring smooth operations across executive and corporate functions.

Key Responsibilities

• Board Support: Prepare, review, and compile Board papers, meeting agendas, and minutes. Ensure timely distribution of documents and follow-up on action items. Liaise with internal and external legal counsel on corporate legal matters. Review and vet contracts, agreements, and other legal documentation prior to execution.
• Business Development & Merger & Acquisition (M&A): Support management in Merger & Acquisition activities, including research, due diligence coordination, and documentation. Assist in planning and execution of new business ventures in line with strategic goals.
• Corporate Set-up & Governance: Coordinate the establishment of new companies, including regulatory filings, licenses, and governance requirements. Maintain corporate records and statutory compliance. Assist in monitoring financial documents, budgets, and reports for accuracy and compliance. Coordinate with finance teams and external parties on funding, banking matters, and due diligence during corporate exercises. Support executives in reviewing financial information for business planning and investment decisions.
• Travel & International Coordination: Manage and coordinate overseas travel arrangements for Executives and Board members. Assist with cross-border business operations and logistics.
• Administrative: Provide comprehensive secretarial support to Directors, including calendar management, agenda preparation, and minutes-taking. Coordinate townhalls, leadership meetings, and special activities, including scheduling, logistical arrangements, preparation of materials, note-taking, and circulation of minutes.

We are an equal opportunities employer and welcome applications from all qualified candidates.