Executive, Accounts Payable

Company Description

Established in 1961, Malayan Flour Mills Berhad (MFM) is the pioneer in the flour milling industry in Malaysia. MFM has grown to become the leading flour miller in Malaysia with regional presence in Vietnam and Indonesia. Over the years, we have expanded into poultry integration, aquaculture, and raw material trading. In FY23, the group revenue was RM2.15 billion.

MFM is one of the major poultry integrators in poultry feeds, breeding, farming with a state-of-the-art processing facility across the poultry value chain. Designed to meet the domestic and international markets, the advanced facility will process up to 300,000 birds per day.

With our asset of 3,000 people, we have transformed and grown in Malaysia and regionally. Synergising with our workforce, we embrace Artificial Intelligence, Big Data, Internet of Things (IoT) in our day-to-day business. Through our partnership with Tyson Food, Inc. and Toyota Tsusho Group, we aspire to be a leading global halal food enterprise while achieving sustainable development goals.

Building the workforce of the future…Today. We invite you to be part of our team!

Job Description

To supervise an accounts payable team; direct the processing of invoices and payments in a timely and accurate manner while adhering to company policies. In addition, to maintain effective communication with relevant stakeholders.

Responsibilities:

1. Ensure the following tasks are completed timely and accurately:
   
   1. Verify and ensure all approved suppliers’ invoices are paid within credit terms.
   2. Verify and ensure all approved statutory payments are paid within the statutory deadline to avoid any unnecessary penalty.
   3. Verify and ensure staff claims are paid timely and accurately so that all staff have been reimbursed on time.
   4. Review creditor reconciliation to ensure all transactions have been properly taken up and to detect errors.
2. Verify and ensure all transactions in AP have been approved and taken into account timely and accurately for closing purposes:
   
   1. Keep track of all payments and expenditures and maintain accurate and complete records.
   2. Reconcile processed work by verifying entries and comparing system reports to balance.
   3. Follow up documents required with Branches, Depots, Plant, etc. to ensure all documents are accurately recorded before closing.
3. Maintain effective communication between internal and external parties to ensure smooth operation of business:
   
   1. Liaise with GL colleagues for any closing issues.
   2. Liaise with other departments for any issues in AP matters, including attending any meetings.
4. Prepare Data & Trending Analysis for management for decision making:
   
   1. Creditors aging reports,
   2. Analyse the expenses,
   3. Follow up and resolve issues with PIC on GRNI / Advances / Prepayment
5. Ensure cashbook is updated timely and accurately for cashflow planning purposes.
6. Liaise with suppliers for any issues in AP matters.
7. Review and seek improvement in business processes while maintaining adequate internal control elements.
8. Ensure integrity issues in application system or interface are cleared promptly to maintain the accuracy of the financial information.
9. Ensure archiving of data and filing is done timely and properly for easy retrieval of information.
10. Highlight errors, unusual items, or irregularities to superior immediately.
11. Perform other tasks and assignments as directed by the Management from time to time.

Qualifications

1. Degree in Finance and Accounting
2. 3 – 5 years of working experience

Additional Information

1. HR Asia Best Companies to Work For in Asia 2024 (7 years consecutively, from 2018 to 2024)
2. HR Asia Most Caring Company Award (5 years consecutively, from 2020 to 2024)
3. HR Asia Diversity, Equity & Inclusion (DEI) Award (2 years consecutively, from 2023 to 2024)
4. HR Asia Sustainable Workplace Award (2024)
5. HR Asia Happiest Workplace Award (2024)