Executive - Account & Administration

Sunway Berhad; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading childcare organization in Malaysia is seeking an Executive - Account & Administration to manage financial processes and provide essential administrative support. The ideal candidate has a degree in Accounting or Business Administration and possesses strong organizational and communication skills. Responsibilities include overseeing accounting tasks, budget support, and general administrative duties. Fresh graduates are welcome to apply, and sector experience is advantageous.

Qualifications

• Fresh Graduates are welcome to apply. 2–3 years of experience in operations or accounting is preferred.
• Childcare/education sector experience is an advantage.
• Attention to detail and confidentiality is essential.

Responsibilities

• Manage all financial processes and provide administrative support.
• Oversee daily accounting tasks and fee management.
• Support annual budget development and monitor expenditure.
• Produce monthly financial reports and ensure compliance.

Skills

Financial processes

Microsoft Office/Excel

Organizational skills

Communication skills

Problem-solving skills

Education

Degree in Accounting, Business Administration, or related field

Job description

Job Description: Executive - Account & Administration

Role Overview

The Finance & Administration Executive supports the smooth operation of the childcare centre by managing all financial processes and providing essential administrative support. This role oversees daily accounting tasks, fee management, payroll preparation, budgeting assistance, and vendor billing. This role combines administrative and financial responsibilities, with a strong emphasis on accounting and reporting.

Finance & Accounting

• Accounting: Maintain accurate daily financial records, reconcile bank statements, and ensure timely tracking and follow-up of outstanding payments.
• Fee Management: Oversee invoicing, receipts, monthly fee statements, and financial transactions related to registration, deposits, refunds, and government funding claims.
• Budgeting & Financial Planning: Support annual budget development, monitor expenditure, prepare cash flow projections, and identify areas for cost optimisation.
• Vendor & Billing Management: Manage vendor invoices, payments, contracts, and renewals while obtaining competitive quotations and supporting procurement decisions.
• Reporting & Compliance: Produce monthly financial reports, maintain organised audit‑ready documentation, and ensure adherence to regulatory and funding requirements.
• Any other ad‑hoc projects from time to time.

Operations & Administration

• Provide general administrative support to the Centre Manager and teaching staff.
• Liaise with parents, vendors, and regulatory bodies on operational matters.
• Prepare posters, newsletters, and simple marketing materials.
• Coordinate events, enrolments, and centre activities.
• Support teachers with admin needs (printing, forms, materials).
• Oversee daily administrative and operational functions of the centre.
• Ensure compliance with licensing, health, and safety regulations.
• Support staff scheduling, attendance tracking, and manpower planning, when needed.
• Provide administrative support to the Centre Manager and teaching staff.
• Any other ad‑hoc projects from time to time.

Requirements

• Degree in Accounting, Business Administration, or related field.
• Fresh Graduates are welcome to apply! 2–3 years of experience in operations or accounting; childcare/education sector experience is an advantage.
• Strong knowledge of financial processes and proficiency in Microsoft Office/Excel.
• Good organizational, communication, and problem‑solving skills.
• Ability to work independently with attention to detail and confidentiality.