Events & Program Coordinator

The position is for Unipeq Sdn. Bhd., a wholly-owned subsidiary of UKM Holdings Sdn. Bhd.

Responsibilities

1. Event Management
   • Lead the end-to-end planning and execution of events, including conferences, workshops, launches, and networking sessions.
   • Develop event concepts and schedules in collaboration with internal and external stakeholders.
   • Oversee event logistics, including venues, vendors, staffing, equipment, and supplies.
   • Ensure adherence to branding, health and safety, and risk management standards.
   • Lead the post-event evaluation process and report on outcomes and lessons learned.
   • Coordinate logistics for events (venue, vendors, catering, materials, etc.).
   • Manage event registration, invitations, and participant follow-up.
   • Prepare event documents, kits, and signage.
   • Liaise with service providers and ensure timely delivery of services.
   • Provide on-site support and troubleshooting during events.
2. Program Management
   • Coordinate multiple events and activities under a unified program strategy.
   • Develop and update program work plans and timelines.
   • Ensure integration across different initiatives and consistency in quality and messaging.
   • Monitor budget utilization, resources, and timelines across the program.
   • Assist in preparing and updating program work plans and schedules.
   • Support communication with partners, participants, and stakeholders.
   • Maintain databases, mailing lists, and documentation.
3. Project Management
   • Develop and implement project management frameworks (e.g., Gantt charts, risk registers, reporting templates).
   • Track milestones, deliverables, and performance indicators.
   • Manage stakeholder engagement and reporting.
   • Ensure compliance with donor, partner, or organizational requirements.
   • Track progress of project activities against timelines and deliverables.
   • Prepare meeting notes, activity reports, and budget summaries.
   • Coordinate procurement of goods and services in line with organizational policies.
   • Contribute to risk tracking, issue logs, and evaluation processes.

Interested candidates please submit your application through Jobstore.