Events Manager

APT Events; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading events organization seeks a highly organized Events Manager to oversee festival planning and execution. This role involves significant travel, managing budgets, and leading a team to ensure successful events throughout Asia. Candidates should possess excellent communication skills, strong leadership abilities, and proficiency in MS Office and Google Suite.

Qualifications

• Strong leadership, integrity and attention to detail.
• Significant travel (5-6 times per year, ~15 days each).
• Proficient in additional Asian languages is encouraged.

Responsibilities

• Manage all project deliverables within financial and time constraints.
• Coordinate and manage event operations including venue, catering, and entertainment.
• Prepare budgets and ensure compliance with legal and safety obligations.

Skills

Organizational Skills

Decision-Making

Leadership

Communication

Customer Service

Time Management

Tools

MS Office

Google Suite

Job description

We are seeking a highly organized and detail-oriented Events Manager to oversee the planning and execution of our festivals. This role requires significant expertise in event management, organizational and decision-making skills, team-building and interpersonal skills. Looking for someone with the ability to coordinate and lead 10–17 days festivals. Someone who can keep the paperwork flowing when we’re not at an event but also get their hands dirty and push the festival over the finish line on the ground.

Key Responsibilities:

Organize and maintain all event operations elements involved in festivals, including, but not limited to:-

o Managing all project deliverables within financial and time constraints and in accordance with requirements, target audience and objectives.

o Organize, coordinate and manage all event operations, such as organizing venue, managing all other event details such as decor, catering, entertainment, transportation, location, special guests, equipment, promotional material, etc.

o Prepare budgets and ensure adherence to it.

o Ensure compliance with insurance, legal, health and safety obligations.

o Work and liaise with partner and sponsors to identify their needs and ensure customer satisfaction.

o Integration and development of security solutions.

Manage the internal Event Operations Team.

Shipping equipment to/from destinations around Asia.

Source and negotiate with vendors and suppliers and choose the best combination of quality and cost.

Payment of all contractors.

Maintain our Inventory Management System.

Research markets, identifying event opportunities and helping generate interest for our events.

Oversee hiring and additional event personnel (DJ’s, Security, Cleaners, etc.) and to supervise and coordinate all event staff’s activities (event coordinators, caterers, etc.)

Analyze the event’s success by conducting pre-and post-event evaluations and report on outcomes.

Requirements and Qualifications

Strong leadership, integrity and attention to detail.

Adept organizational, time management and decision-making skills.

Excellent communication, customer service and collaboration abilities.

Skilled within MS Office and Google Suite.

Significant travel is a key component of the role.

o 5 – 6 times per year, ~15 days at a time.

o Other travel as necessary (Recces, site visits, inventory, etc.)

Proficiency in additional languages is encouraged, with a focus on Asian languages.

Preferred for the role to be based in Kuala Lumpur, but open to discussion depending on the candidate.

Interested candidates are encouraged to apply. Salary is negotiable and will be commensurate with experience and skills.

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