Events coordinator

Kimpton; Malaysia; On-site; MYR 36,000 - 60,000; Full time

Job summary

Kimpton in Malaysia is seeking an events sales support role to assist monthly meetings, coordinate site inspections, and collaborate with regional events teams and agencies. You will handle enquiries, manage promotions, and organize trade shows and exhibitions while ensuring guest satisfaction and brand presentation.

Ideal candidates will support budgets and business plans, manage administrative tasks, and maintain promotional materials aligned with hotel events strategy.

Responsibilities

• Attend monthly events sales meetings
• Collaborate with other IHG properties and assist regional events sales personnel
• Liaise with advertising agency
• Be the friendly face and helping hand to guests
• Manage uniform appearance and presentation
• Assist with annual budgets and business plans
• Assist with tender submissions
• Handle telephone/fax/email enquiries promptly
• Coordinate familiarizations and site inspections
• Assist with promotions and familiarizations
• Organize trade shows, functions and exhibitions
• Ensure property security and safety
• Prepare administration documents
• Manage sales department mail and correspondence database
• Maintain filing systems (manual and electronic)
• Maintain and manage database
• Weekly statistical collation
• Stock control of collateral
• Create artwork and collateral for flyers
• Maintain and update promotional flyers
• Maintain stock of printed material
• Coordinate corporate gifts and promotional items
• Assist with new products and services development
• Assist with promotional strategies and marketing plans
• Distribute events sales leads
• Execute advertising/creative briefs
• Work in line with business needs

Job description

Your Day to Day

People

• Attend monthly events sales meetings.
• Work with other IHG properties and assist superiors including regional events sales personnel.
• Liaison with advertising agency.
• Be a friendly face and helping hand to our guests.
• Look smart - wear your uniform with pride.

Financial

• Assist with compilation of annual budgets
• Assist with business plan and action plans
• Assist with tender submissions

Guest Experience

• Attend to telephone, fax, email enquiries in a timely manner.
• Co-ordinate all familiarizations and site inspections.
• Assist with promotions and familiarizations.
• Organize Trade shows, functions and exhibitions.
• Be responsible in keeping our property safe and secure.

Responsible Business

• Prepare all administration documents
• Attend to all sales department mail and maintain correspondence database
• Maintain filing systems (manual and electronic)
• Maintenance and management of database
• Statistical collation (weekly)
• Stock control of collateral
• Create artwork and collateral for flyers
• Maintain and update promotional flyers
• Maintain stock of printed material
• Co-ordinate corporate gifts and promotional items
• Assist with new products and services developmentAssist with promotional strategies and marketing plans
• Distributes events sales leads
• Execute advertising/creative briefs
• Work in line with business needs