Event Management Coordinator

InnovatePro Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in event management is seeking an Event Coordinator to oversee the planning and execution of global expos. The ideal candidate should have experience in event management, strong vendor relations skills, and proficiency in Adobe tools. This role offers a dynamic work environment with flexible hours and opportunities for career growth.

Benefits

EPF/SOCSO

Annual bonus

Medical insurance

Overtime pays

Medical Claim

Flexible Working Hours

Work Laptop and Monitor Provided

Annual Leave Encashment

Qualifications

• Previous experience in event management or coordination is required.
• Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.
• Able to communicate in English, Mandarin and Bahasa.

Responsibilities

• Oversee complete event planning, coordination, and execution of all Global Expos.
• Capture photos and videos during the event to highlight key moments.
• Prepare detailed post-event reports including statistical data.

Skills

Vendor Relations

Communication Skills

Event Planning

Logistics Management

Time Management

Budget Management

Tools

Adobe Lightroom

Adobe Premiere Pro

Job description

Fewer than 20 applicants. You still have a chance!

• Previous experience in event management or coordination is required.
• Proficient in Adobe Lightroom and Adobe Premiere Pro for photo and video editing.
• Able to communicate in English, Mandarin and Bahasa to ensure smooth communication with clients and vendors. Strong vendor management and communication skills, particularly in global event coordination.
• Solid understanding of merchandise logistics and inventory management.
• Oversee the complete event planning, coordination, and execution of all Global Expos.
• Capture photos and videos during the event to highlight key moments.
• Develop and edit video content using Adobe Premiere Pro, plugins, and other resources.
• Handle logistics and day-to-day operations for events, ensuring smooth execution.
• Coordinate and track merchandise for the event, ensuring all items are delivered on time.
• Keep an organized inventory list and communicate with suppliers and vendors across different regions to manage stock.
• Establish and maintain strong relationships with global vendors.
• Manage and oversee the creation of event-related materials, including marketing content and merchandise for expos.
• Ensure event video and promotional materials are prepared and delivered in time for the event.
• Work closely with Country Managers (CMs) and the HQ design team to compile post-event media and materials.
• Prepare detailed post-event reports, including statistical data, branding visibility, total deposits, and a summary of direct clients and IB events.
• Handle event registrations, ensuring accurate and timely data entry.
• Assist sales teams with inquiries and support them in event-related activities, including managing expo payments.
• Research and identify global expos that align with company objectives and opportunities for growth.
• Manage the logistics of participating in selected expos, ensuring the successful execution of the company’s presence.
• Ad-hoc task as assigned by manager or senior.
• EPF/SOCSO
• Annual bonus
• Medical insurance
• Overtime pays
• Medical Claim
• Flexible Working Hours
• Work Laptop and Monitor Provided
• Annual Leave Encashment

Event Planning Logistics Management Communication Skills Vendor Relations Time Management Budget Management

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