Event & Communications Executive

Epsom International School; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

Epsom International School is seeking a Communications Executive to manage and execute events effectively. The role involves coordinating logistics, maintaining databases, and streamlining communications with stakeholders. The ideal candidate should possess excellent organizational and communication skills, thrive in fast-paced environments, and be passionate about event management.

Qualifications

• Proven track record managing a high-volume portfolio of events.
• Strong understanding of event marketing and operations.
• Exceptional organizational skills and effective stakeholder management.

Responsibilities

• Manage logistical coordination and oversee event execution.
• Build and maintain relationships with internal and external stakeholders.
• Provide administrative support for event-related tasks.

Skills

Organizational skills

Event marketing strategies

Time management

Communication skills

Job description

Collaborate with cross-functional teams, including marketing, sales, operations, and finance, to ensure seamless execution of events.

Manage attendee registrations, confirmations, and databases.

Maintain and update comprehensive databases of event participants, clients, suppliers, sponsors, and other stakeholders, ensuring the accuracy of contact details, preferences, and special requirements.

Communicate event requirements, timelines, and deliverables effectively to all relevant stakeholders. Partner with the marketing team to align event messaging and promotional activities.

Oversee logistical coordination for events, working closely with the finance department to manage budgets and financial reporting.

Build and maintain strong relationships across departments to ensure effective collaboration and a cohesive event experience.

Be present during events to oversee on-site execution, coordinating with event staff, volunteers, and vendors, as well as addressing any issues that may arise.

Streamline email communications with parents, providing timely and precise updates about all camp programs.

Provide administrative support for events, including tasks such as raising expense reports, booking flights, reserving venues, coordinating catering services, managing registration and attendee lists, preparing event materials, overseeing logistics, managing participant communications, and handling travel arrangements. Utilise tools like Typeform and HubSpot for surveys and feedback.

Who We Are Looking For:

Our ideal candidate is results-oriented and possesses an entrepreneurial mindset. You should have:

Exceptional organisational and operational skills and a strong understanding of event marketing strategies and operations.

A proven track record of successfully managing a high-volume portfolio of events in a fast-paced environment, along with the ability to cultivate relationships with external stakeholders.

Strong time management skills to juggle multiple priorities and deliver high-quality outcomes.

A passion for thriving in a dynamic, high-growth environment.

Excellent written and verbal communication skills in English.

Epsom College in Malaysia is committed to safeguarding pupils and expects all staff to share this commitment. All staff will be subject to necessary background and qualification checks. The College is an equal-opportunity employer and welcomes applications regardless of age, gender, race, religion, and disability.

If you are ready to take on this exciting challenge and drive impactful events, we encourage you to apply!

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?

Epsom is Malaysia’s leading boarding school. Closely affiliated with Epsom College, the UK’s top co-educational boarding school (as nominated by the Sunday Times and Daily Telegraph), the school offers a variety of programmes to K12 students and delivers outstanding academic results. Located on a world-class 50-acre campus minutes from KLIA, the school caters to parents and students across ASEAN and North Asia seeking a top-notch UK education within a familiar Asian cultural context and value framework.

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