Event & Communications Executive

Epsom International School; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

An international educational institution is seeking an event coordinator to manage and execute impactful events. The role involves collaborating with various departments, overseeing logistics, and ensuring all stakeholder needs are met. Ideal candidates should have excellent organisational skills and experience in event management. Epsom International School is committed to equal opportunity and safeguarding students.

Qualifications

• Results-oriented with an entrepreneurial mindset.
• Track record of managing high-volume events.
• Ability to cultivate relationships with stakeholders.

Responsibilities

• Collaborate with cross-functional teams for events.
• Manage attendee registrations and databases.
• Ensure effective on-site event execution.

Skills

Organisational skills

Event marketing strategies

Time management

Communication skills

Tools

Typeform

HubSpot

Job description

Collaborate with cross-functional teams, including marketing, sales, operations, and finance, to ensure seamless execution of events.

Manage attendee registrations, confirmations, and databases.

Maintain and update comprehensive databases of event participants, clients, suppliers, sponsors, and other stakeholders, ensuring the accuracy of contact details, preferences, and special requirements.

Communicate event requirements, timelines, and deliverables effectively to all relevant stakeholders. Partner with the marketing team to align event messaging and promotional activities.

Oversee logistical coordination for events, working closely with the finance department to manage budgets and financial reporting.

Build and maintain strong relationships across departments to ensure effective collaboration and a cohesive event experience.

Be present during events to oversee on-site execution, coordinating with event staff, volunteers, and vendors, as well as addressing any issues that may arise.

Streamline email communications with parents, providing timely and precise updates about all camp programs.

Provide administrative support for events, including tasks such as raising expense reports, booking flights, reserving venues, coordinating catering services, managing registration and attendee lists, preparing event materials, overseeing logistics, managing participant communications, and handling travel arrangements. Utilise tools like Typeform and HubSpot for surveys and feedback.

Who We Are Looking For:

Our ideal candidate is results-oriented and possesses an entrepreneurial mindset. You should have:

Exceptional organisational and operational skills and a strong understanding of event marketing strategies and operations.

A proven track record of successfully managing a high-volume portfolio of events in a fast-paced environment, along with the ability to cultivate relationships with external stakeholders.

Strong time management skills to juggle multiple priorities and deliver high-quality outcomes.

A passion for thriving in a dynamic, high-growth environment.

Excellent written and verbal communication skills in English.

Epsom College in Malaysia is committed to safeguarding pupils and expects all staff to share this commitment. All staff will be subject to necessary background and qualification checks. The College is an equal-opportunity employer and welcomes applications regardless of age, gender, race, religion, and disability.

If you are ready to take on this exciting challenge and drive impactful events, we encourage you to apply!