Engineering Office Coordinator

Hilton Worldwide, Inc.; Shah Alam; On-site; MYR 30,000 - 50,000; Full time

Job summary

Join a leading global hospitality company as an Engineering Office Coordinator, where you'll manage administrative tasks and support the Engineering team. This role emphasizes excellent communication and customer service skills, ensuring a seamless experience for guests and team members alike. You'll thrive in a dynamic environment, handling various responsibilities from managing office supplies to maintaining communication standards. Embrace the opportunity to contribute to a renowned brand known for its commitment to exceptional guest experiences and a supportive team culture.

Qualifications

• Excellent verbal and written communication skills in English.
• Strong administration and IT skills are essential.
• Experience in a fast-paced environment is advantageous.

Responsibilities

• Manage daily administrative activities of the Engineering office.
• Provide secretarial support and handle communications professionally.
• Maintain supplies and report maintenance issues promptly.

Skills

Verbal Communication

Written Communication

Administration Skills

IT Skills

Customer Service

Flexibility

Ability to Work Under Pressure

Job description

An Engineering Office Coordinator is responsible for managing the Engineering office to deliver an excellent Guest and Member experience.

What will I be doing?
Specifically, you will be responsible for performing the following tasks to the highest standards:

• Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards, policies and Procedures
• Provide secretarial support to the Engineering team
• Ensure all communications, particularly relating to owners, guests and the corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean, tidy and good manner
• Report defective materials and equipment
• Assist with special projects related to the Engineering Office
• Perform other tasks as assigned by management

What are we looking for?
An Engineering Office Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Excellent verbal and written communication skills in English
• Excellent administration and IT skills
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous Engineering Office Coordinator experience in a fast paced environment

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!