Personal Assistant

MEP Enviro Technology Sdn Bhd; Seberang Perai; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading company in Malaysia is seeking a highly organized Personal Assistant (PA) to support the Director in both personal and family matters. The role involves managing schedules, coordinating travel, and ensuring smooth day-to-day operations. Ideal candidates should possess strong organizational skills, confidentiality, and proficiency in Microsoft Office Suite. This position offers a dynamic work environment with opportunities to contribute to both personal and professional tasks.

Qualifications

• 1-2 years of experience as a Personal Assistant or similar role.
• Ability to handle confidential and sensitive information.

Responsibilities

• Manage Director’s schedules, appointments, and travel arrangements.
• Handle household management and children’s school-related matters.
• Oversee property maintenance and vendor coordination.

Skills

Organizational Skills

Multitasking

Confidentiality

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office Suite

Online Collaboration Tools

Job description

We are seeking a highly organized and discreet Personal Assistant (PA) to provide comprehensive support to the Director in his personal and family capacities. The ideal candidate will manage administrative tasks, coordinate schedules, and assist with personal and family-related matters, ensuring seamless day-to-day operations.

Job Description

1. Manage Director’s schedules, appointments, travel arrangements, meetings, and functions.
2. Coordinate travel and accommodation requirements in connection with others.
3. Manage personal appointments, including medical, social, and wellness engagements.
4. Handle household management.
5. Arrange travel plans and reservations for the Director and family.
6. Oversee property maintenance, renovations, and vendor coordination.
7. Handle children’s school-related matters, extracurricular activities, and scheduling.
8. Manage confidential family records and documentation.
9. Undertake ad-hoc assignments and related duties as required.

Requirements

1. A diploma or degree in business administration, communications, or a related field is preferred.
2. Minimum of 1-2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.
3. Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
4. Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
5. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Teams, Webex) is a plus.
6. Self-starter who takes initiative and can work independently with minimal supervision.
7. High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.