Human Resource Executive

ELS Language Centres Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in language education seeks a Human Resource Executive to support HR functions including recruitment, employee relations, and training. The ideal candidate will uphold high standards of professionalism and contribute to a positive workplace culture.

Qualifications

• Minimum of one year relevant working experience preferred.
• Proficient in English, Bahasa Malaysia, and Mandarin.

Responsibilities

• Coordinate end-to-end recruitment activities.
• Act as the first point of contact for employee queries.
• Maintain accurate employee records and HR documentation.

Skills

Communication

Interpersonal Skills

Attention to Detail

Education

Diploma in Human Resource Management

Business Administration

Tools

Microsoft Office

Job description

Position Title: Human Resource Executive
Department: Human Resources
Reporting to: Director of Finance and Administration
Location: ELS Language Centres, Malaysia

Position Overview

The Human Resource Executive is responsible for supporting the full spectrum of Human Resource functions including recruitment, employee relations, training administration, HR operations, and compliance reporting. The incumbent is expected to deliver high standards of professionalism, confidentiality, and service excellence, in alignment with ELS Malaysia’s mission and organisational values.

Key Responsibilities

Recruitment & Onboarding

Coordinate end-to-end recruitment activities including drafting job advertisements, arranging interviews, conducting reference checks, and managing candidate communications.

Manage the onboarding and induction process to ensure a smooth and professional integration of new hires.

Maintain and update recruitment trackers, onboarding records, and employee profiles.

Employee Relations & Engagement

Act as the first point of contact for employee queries and grievances, escalating appropriately to the Director of Finance and Administration.

Support the planning and execution of employee engagement activities, staff surveys, wellness initiatives, and internal communication programmes.

Assist in initiatives to strengthen employee morale, retention, and reinforce the company’s culture code.

Training & Development

Coordinate the organisation of internal and external training programmes, handling all related logistics.

Maintain comprehensive training records and monitor completion status to ensure compliance and readiness for audits.

HR Operations & Administration

Maintain accurate and updated employee records, ensuring HRIS data integrity and adherence to statutory requirements.

Prepare necessary HR documentation, including offer letters, confirmation letters, warnings, and resignation acceptances.

Support the payroll administration process by verifying and submitting attendance, leave, and overtime data in a timely manner.

Administer employee benefits and assist employees with related enquiries and claims.

Policy Compliance & Reporting

Ensure consistent communication and enforcement of HR policies and procedures.

Prepare timely HR reports, metrics, and workforce analytics for senior management and board reporting.

Monitor updates to Malaysian labour laws, statutory regulations, and HR best practices, providing recommendations for policy revisions where necessary.

Qualifications and Requirements

Diploma in Human Resource Management, Business Administration, or a related field.

Fresh graduates are encouraged to apply; however, a minimum of one (1) year relevant working experience is preferred.

Proficient in English, Bahasa Malaysia, and Mandarin to effectively communicate with Mandarin-speaking clients.

Good understanding of Malaysian employment laws and HR operational standards.

Proficient in Microsoft Office and familiar with HR information systems.

Strong interpersonal skills with excellent written and verbal communication abilities.

High level of confidentiality, attention to detail, organisational skills, and time management capabilities.

Experience in the education or service industry will be an added advantage.

Demonstrates a proactive, resourceful, and solution-oriented mindset.

Upholds personal and professional integrity and displays alignment with ELS’s core values: Strive for Excellence, Care, Collaborate, Innovate, and Accountability.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Human Resources Executive? How many years of recruitment experience do you have?

ELS Language Centres: Where Language Proficiency Meets Success

With a rich history of over 30 years in Malaysia, ELS Language Centres has been a pioneer in shaping futures through language education. Our commitment to delivering exceptional English language training has empowered over 100,000 graduates to excel in their tertiary studies and careers. Backed by ELS USA, boasting over 60 years of English language expertise, our legacy stands strong both locally and internationally. Our Certified Intensive English Programme (CIEP) has welcomed students from 50+ countries, enhancing their English proficiency and global outlook.

Endorsed by NEAS and MOHE:

Our commitment to quality is endorsed by the National ELT Accreditation Scheme (NEAS) and recognised by the Malaysian Ministry of Higher Education (MOHE) as a standard of English language proficiency for university admissions. These accreditations reflect our dedication to delivering top-notch language education.

Globally Recognised:

Our reputation shines globally – more than 650 universities and colleges worldwide acknowledge ELS Advanced Level Proficiency. This recognition offers an alternative to TOEFL/IELTS for program entry. In Malaysia, esteemed institutions like Universiti Putra Malaysia (UPM) and Universiti Teknologi Malaysia (UTM) have established ELS centres on-campus for the convenience of their students.

A Team That Empowers:

At ELS, our student-focused team drives results and provides exceptional service. Join our dynamic workforce to embark on a rewarding journey. Be part of a community that thrives on quality education and unique learning experiences.

When you're ready to build your career with ELS, explore our available positions. Together, let's shape brighter futures through academic and career success with English language proficiency.

Learn more: www.els.edu.my

ELS Language Centres: Where Language Proficiency Meets Success

With a rich history of over 30 years in Malaysia, ELS Language Centres has been a pioneer in shaping futures through language education. Our commitment to delivering exceptional English language training has empowered over 100,000 graduates to excel in their tertiary studies and careers. Backed by ELS USA, boasting over 60 years of English language expertise, our legacy stands strong both locally and internationally. Our Certified Intensive English Programme (CIEP) has welcomed students from 50+ countries, enhancing their English proficiency and global outlook.

Endorsed by NEAS and MOHE:

Our commitment to quality is endorsed by the National ELT Accreditation Scheme (NEAS) and recognised by the Malaysian Ministry of Higher Education (MOHE) as a standard of English language proficiency for university admissions. These accreditations reflect our dedication to delivering top-notch language education.

Globally Recognised:

Our reputation shines globally – more than 650 universities and colleges worldwide acknowledge ELS Advanced Level Proficiency. This recognition offers an alternative to TOEFL/IELTS for program entry. In Malaysia, esteemed institutions like Universiti Putra Malaysia (UPM) and Universiti Teknologi Malaysia (UTM) have established ELS centres on-campus for the convenience of their students.

A Team That Empowers:

At ELS, our student-focused team drives results and provides exceptional service. Join our dynamic workforce to embark on a rewarding journey. Be part of a community that thrives on quality education and unique learning experiences.

When you're ready to build your career with ELS, explore our available positions. Together, let's shape brighter futures through academic and career success with English language proficiency.

What can I earn as a Human Resources Executive