Human Resources Assistant

Hong Seng Power; Seberang Perai; On-site; MYR 24,000 - 36,000; Full time

Job summary

A leading supplier in power generation is seeking an HR & Administration Assistant. This role involves HR support, recruitment coordination, and office administration. Ideal for motivated fresh graduates or those with up to 1 year of experience. Join a dynamic team where your contributions make a real impact.

Qualifications

• Up to 1 year of experience in HR support preferred.
• Conversational proficiency in Chinese and English is preferred.

Responsibilities

• Keep personnel files and contracts up-to-date.
• Screen resumes and coordinate recruitment.
• Create Goods Receipt Notes and process purchase orders.

Skills

Organisational Skills

Communication

Attention to Detail

Education

Diploma or Degree in Human Resources

Business Administration

Job description

Company Introduction:

HSP is a leading supplier and service provider of power generation and marine equipment in the region. With a robust growth strategy and a commitment to excellence, we deliver high-quality products and services that are set out to exceed our customers' expectations.

Role Overview:

The HR & Administration Assistant provides day‑to‑day HR and administrative support, ensuring accurate record‑keeping, smooth business operations, and a positive employee experience. This role blends hands‑on HR tasks—recruitment, onboarding, and employee queries—with office administration and ERP documentation such as Goods Receipt Notes (GRNs) and purchase‑order (PO) processing.

Key Responsibilities:

• HR Documentation & Records - Keep personnel files and contracts up‑to‑date, and prepare standard HR letters and forms in line with confidentiality and audit requirements.
• Recruitment Coordination - Screen resumes, shortlist candidates, schedule interviews with hiring managers, and maintain an accurate applicant‑tracking log.
• Onboarding & Offboarding - Coordinate new‑hire paperwork, workspace/IT set‑up, and orientation; manage exit clearances, asset return, and record updates.
• Employee & Office Support - Respond to staff questions on HR policies and benefits, and provide day‑to‑day assistance with basic office and vendor matters.
• ERP & Purchasing Support - Create Goods Receipt Notes (GRNs), process purchase orders in the ERP system, and work with manager to clear invoices and approvals.
• Reporting & Metrics - Compile weekly snapshots covering headcount, recruitment pipeline, and PO/GRN status, flagging any variances to the HR Manager.

Qualifications:

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Up to 1 year of experience in HR support preferred; motivated fresh graduates with strong internship or project exposure are welcome to apply.
• Keen attention to detail, excellent organisational skills, and the ability to manage multiple priorities.
• Clear written and verbal communication skills; comfortable interacting with colleagues at all levels.
• Proven discretion and respect for confidentiality when handling sensitive HR data.
• Conversational proficiency in Chinese and English is preferred.

Why Join Us:

At HSP, we believe that our people are the driving force behind our success. As a fast-growing company in the heavy-duty power solutions industry, we offer a dynamic and supportive environment where talents are nurtured, ideas are valued, and contributions make a real impact.

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