Logistics & Procurement Officer (Raw Materials & Personal Care)

Pacific Inter-Link; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in global trade seeks a Logistics & Procurement Officer to support logistics operations. The role involves coordinating with internal and external teams, tracking payments, and ensuring efficient logistics processes. Ideal candidates will have a degree in logistics or related fields and possess strong analytical and coordination skills.

Qualifications

• 1–2 years of relevant working experience in logistics coordination.
• Experience dealing with vendors and freight forwarders.

Responsibilities

• Oversee logistics operations, track payments, and monitor transactions.
• Coordinate with internal teams for order and shipment organization.
• Maintain communication with external vendors and customers.

Skills

Coordination

Analytical Skills

Attention to Detail

Multitasking

Communication

Education

Bachelor’s degree in Logistics

Diploma in relevant discipline

Tools

Microsoft Office

SAP

Job description

Logistics & Procurement Officer (Raw Materials & Personal Care)

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The Logistics & Procurement Officer (Raw Materials & Personal Care) plays a supporting role to the Raw Materials & Sourcing Director in overseeing logistics operations. This includes tracking payments, monitoring and confirming transactions in the system, and following up on orders and shipments with buyers and vendors. The role also ensures smooth coordination with internal teams—such as documentation, finance, and accounts, to facilitate the timely and accurate completion of all logistics processes.

INTERNAL:

Orders Organization’s.

Logistics Department

Documentation Team.

Accounts Team.

Finance Team.

Order & Shipment Organization:

Collaborate with internal teams (documentation, logistics) to track orders and ensure smooth processing.

Provide regular updates on order status to your superior and highlight any potential delays or issues.

Work closely with the finance team to ensure accurate payment processing and reconcile funds in SAP.

Payment Follow-Up & Collections:

Coordinate with the finance team to track payments and ensure timely collection of outstanding invoices.

Work with internal departments (e.g., documentation, accounting) to resolve discrepancies and ensure accurate financial records.

Collaborate with internal shipping and logistics teams to monitor freight rates and ensure cost-effective shipping solutions.

Maintain strong communication with internal teams to ensure standard processing and timely execution of shipments.

Serve as a liaison between internal teams and external stakeholders, ensuring responsive communication and resolution of any issues related to orders, shipments, and documentation.

Cost Tracking & Reporting:

Work closely with internal teams such as finance and procurement to track and report key cost metrics and performance.

Prepare and submit the Key Cost Tracker on a monthly basis, ensuring submission by the 5th of each following month.

Administrative & General Support:

Support the Sourcing Director by following up on tasks, tracking deadlines, and providing updates on project progress.

Handle administrative tasks, such as sampling, external lab testing, courier dispatch & collections.

Assist with other general operational assignments related to the department as required.

EXTERNAL:

Buyers

Payment’s

Administrations

Order & Shipment Administration:

Communicate and coordinate with external vendors, logistics teams, and customers to ensure timely shipments and proper documentation.

Follow up on any shipping-related issues and ensure compliance with external regulations and shipping requirements.

Payment Follow-Up & Collections:

Maintain strong relationships with external customers and work closely with them to ensure timely payment of outstanding invoices.

Regularly follow up with customers and manage external communications regarding operational updates and payment processing.

Act as the primary point of contact for external suppliers and customers, ensuring smooth communication and timely resolution of any issues.

Build and maintain strong relationships with external stakeholders to enhance supply chain efficiency and customer satisfaction.

Administrative & General Support:

Assist external parties with documentation and other administrative requirements related to shipment logistics, and business operations. Support external communications regarding procurement, sourcing, and logistics activities.

EXPERIENCE:

1–2 years of relevant working experience in logistics coordination, procurement, shipping, or export/import operations, preferably within the FMCG or trading industry.

Experience dealing with vendors, freight forwarders, customs clearance, and coordinating with internal departments like finance and documentation.

SKILLS:

Strong coordination and follow-up skills with internal and external stakeholders.

Good analytical skills for tracking payments, freight costs, and key logistics metrics.

High level of accuracy and attention to detail in managing documentation and system entries.

Proficiency in Microsoft Office, especially Excel (e.g., for cost tracking and reporting).

Good command of English (spoken and written); knowledge of additional languages is an advantage.

Ability to work under pressure, multitask, and meet tight deadlines.

EDUCATION REQUIREMENT:

Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, International Trade, or a related field.

A diploma in a relevant discipline may be considered with strong work experience in logistics, procurement, or export operations.

Knowledge of SAP or other ERP systems is an added advantage.

Basic understanding of FMCG industry practices, import/export regulations, and shipping documentation is preferred.

Proficiency in Microsoft Office (especially Excel) and reporting tools.

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with? How many years' experience do you have in supply chain management (SCM)? Do you have previous invoicing experience? Which of the following languages are you fluent in?

Pacific Inter-Link Sdn Bhd (PIL) founded in 1988, specializing in palm oil, consumer goods, and global trade. It exports to over 70 countries, supplying edible oils, fats, soaps, detergents, and dairy products while ensuring efficient logistics. As a member of the RSPO, PIL is committed to ethical sourcing and environmental sustainability. In December 2024, it set a record by shipping 70,000 metric tons of palm oil, reinforcing its position as a global industry leader.

Pacific Inter-Link Sdn Bhd (PIL) founded in 1988, specializing in palm oil, consumer goods, and global trade. It exports to over 70 countries, supplying edible oils, fats, soaps, detergents, and dairy products while ensuring efficient logistics. As a member of the RSPO, PIL is committed to ethical sourcing and environmental sustainability. In December 2024, it set a record by shipping 70,000 metric tons of palm oil, reinforcing its position as a global industry leader.

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What can I earn as a Procurement Officer