Invoice & Licensing Fee Coordinator

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company is seeking a detail-oriented individual responsible for managing invoice submissions, license fee payments, and contractor claims. The role involves tracking financial transactions, ensuring timely follow-ups, and maintaining accurate documentation. Ideal candidates should possess basic accounting knowledge and strong organizational skills.

Qualifications

• Experience in invoice processing or claims management is preferred.
• Strong organisational skills and attention to detail are essential.
• Proficiency in Excel and Google Sheets is required.

Responsibilities

• Manage all invoice submissions and contractor claims.
• Ensure accurate tracking and timely follow-ups on payments.
• Maintain documentation of all financial transactions.

Skills

Basic accounting/bookkeeping knowledge

Experience in invoice processing

Claims management

Strong organisational skills

Attention to detail

Proficiency in Excel

Proficiency in Google Sheets

Job description

Job Summary:

Responsible for managing all invoice submissions, license fee payments and contractor/architect claims. Ensures accurate tracking, timely follow-ups, and proper documentation of all financial transactions related to permits and projects.

Key Responsibilities:

1) Invoice & Fee Submission Management

• Prepare and submit invoices for :

-License Fees

-Approval/processing fees

-Other related charges

-Verify payment requirements and deadlines

2) Claims Processing

• Handle claims for:

-Fire contractors (Safety compliance related)

-Architect fees (Design/drawing approvals)

• Ensure proper documentation accompanies all claims

3) Compound Fee Monitoring

• Track and process penalty/compliance-related charges
• Follow up on overdue payments if applicable

4) Payment Tracking & Follow-Up

• Maintain a log of all submitted invoices and expected payment dates.
• Follow up with authorities/clients every (1 week) for pending payments.
• Escalate delayed payments to management when necessary.

5) Record Keeping & Reporting

• Maintain digital and physical copies of all invoices, receipts and approvals.
• Update a shared financial tracker for transparency.

Skills & Qualifications:

• Basic accounting/bookkeeping knowledge
• Experience in invoice processing or claims management
• Strong organisational & follow-up skilss
• Attention to detail (for accurate fee verification)
• Proficiency in Excel/ Google Sheets & document management.