Admin Assistant

Hometage Builder Sdn Bhd - Career Page; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

An established industry player is seeking a skilled Administrative Assistant to support daily operations and enhance office efficiency. In this role, you will manage communications, organize meetings, and maintain office systems while providing essential support to both internal and external clients. Your expertise in office management and proficiency in MS Office will be crucial in ensuring smooth operations. If you are detail-oriented, possess excellent communication skills, and thrive in a dynamic environment, this opportunity is perfect for you to make a significant impact.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.

Responsibilities

• Answer and direct phone calls and organize appointments.
• Plan meetings, take minutes, and maintain filing systems.

Skills

Administrative skills

Time management

Attention to detail

Communication skills

Problem-solving skills

Education

Diploma in Business Administration

Tools

MS Office

Office equipment

Job description

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  
  
  

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
  
  
  

Interested candidates please submit your application through Jobstore