Admin Assistant

I-Berhad; Selangor; On-site; MYR 24,000 - 36,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Coordinator to manage building maintenance and operations. In this role, you will coordinate repair work, manage inventory, and ensure compliance with safety regulations. Your strong communication skills will be essential as you liaise with tenants, vendors, and contractors. This position offers the opportunity to contribute to a well-organized environment while developing your career in facilities management. If you are a team player with a focus on customer service and possess a proactive attitude, this role is perfect for you.

Qualifications

• 1+ years of experience in facilities management or related field.
• Excellent customer service and communication skills.

Responsibilities

• Coordinate maintenance and repair work for the building and grounds.
• Manage inventory and order maintenance supplies and tools.
• Conduct inspections to identify and resolve maintenance issues.

Skills

Interpersonal Skills

Communication Skills

Problem-Solving

Teamwork

Education

Diploma in Facilities Management

Bachelor's Degree in Business Administration

Tools

Inventory Management Software

Budget Tracking Tools

Job description

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Coordinate and schedule maintenance and repair work for the building, grounds, and equipment.

Manage inventory and order necessary maintenance supplies, tools, and equipment.

Conduct regular inspections to identify and resolve maintenance issues.

Handle administrative tasks including record-keeping, budget tracking, billing, and report preparation.

Communicate with tenants, vendors, contractors, and local authorities on facility matters.

Assist in preparing and managing service contracts and agreements.

Monitor vendor performance and ensure timely submission of reports, invoices, and attendance.

Ensure compliance with regulations, house rules, and safety requirements.

Address and resolve complaints from customers and tenants efficiently.

Support emergency preparedness planning and implementation.

Help review renovation applications and related documentation.

Coordinate internal communication with other departments.

Set up and maintain SOPs, staff job scopes, and service provider guidelines.

Assist with annual planning, budgeting, and ISO documentation preparation.

Oversee collections and ensure timely payment from tenants and owners.

Requirements

At least 1 year of working experience in a related field.

Able to speak in English and Bahasa Malaysia.

Team player with a mature personality and able to work independently under pressure.

Customer-focused with excellent interpersonal and communication skills, and the ability to interact with all levels.

Able to communicate in English at an average level.