Account Receivable & Intercompany Reconciliation (Analyst) - Mandarin Speaker

BASF; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company that values teamwork and professional growth. This role offers a unique opportunity to engage in Accounts Receivable and Inter-Companies Reconciliation services, ensuring compliance with financial policies and local regulations. You'll work in a supportive environment that encourages continuous improvement and quality enhancement. Ideal for fresh graduates or those with relevant experience, this position allows you to develop your skills while contributing to a dynamic team. Embrace the chance to make a significant impact in the Asia Pacific region and take your career to the next level!

Qualifications

• Bachelor's Degree or Diploma in Finance/Accounting or related fields.
• Fresh graduates or diploma holders with relevant experience are welcome.

Responsibilities

• Process incoming receipts and handle customer rebates.
• Generate AR reports and resolve account discrepancies.
• Participate in audits and maintain updated documentation.

Skills

Interpersonal Skills

Time Management

Organizational Skills

Multi-tasking

Ability to Work Independently

Education

Bachelor’s Degree in Finance/Accounting

Diploma in Finance/Accounting

ACCA/CPA

Tools

MS Office

SAP

Job description

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF!

Objectives of the Position

• Provide Accounts Receivable (AR) & Inter-Companies Reconciliation (ICR) services to business units in accordance with established processes, work procedures, and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
• Ensure that timelines and quality are met within the agreed service levels agreements.

Main Tasks

Functional Tasks (including but not limited to):

• Process incoming receipts made by customers with various payment methods in accordance with Service Level Agreements (SLA).
• Handle customer rebates, contract maintenance, and rebate settlement credit notes for 3rd party customers.
• Generate statements of accounts & dunning letters for customers.
• Resolve account discrepancies such as unallocated/unidentified receipts.
• Process Trade AR expected credit loss, specific provisions, and write-offs of bad debts according to IFRS 9.
• Provide balance confirmations for 3rd party customers upon request.
• Generate periodic/ad-hoc AR reports as required.
• Perform customer reconciliation upon request from auditors or customers.
• Process exceptional customer invoices, debit, and credit notes as necessary.
• Clear and monitor open items in General Ledger accounts related to customers.
• Process customer refunds.
• Attend to queries within agreed timelines.
• Support transition/projects activities and perform testing.
• Initiate and execute inter-company reconciliation, identifying reasons for differences.
• Perform month-end and year-end closing activities for timely account closure.
• Investigate Condor discrepancies and provide adjustments via Adrian portal before reporting deadlines.
• Ensure all inter-company differences are justifiable and coordinate with stakeholders for resolution.
• Follow up on inter-company receivable overdue transactions.
• Coordinate and investigate unsuccessful settlement requests.
• Advise on commission errors for resolution.
• Reconcile data maintenance in inter-company vendors & customers according to guidelines.
• Ensure no retrospective adjustments are made to posted invoices when new maintenance occurs.
• Attend to inter-company reconciliation queries from stakeholders.

Compliance

• Participate in audits and respond to audit queries.
• Maintain updated work documentation and processes in accordance with BASF policies and legal requirements.

Quality and Continuous Improvement

• Identify and implement opportunities for quality and efficiency improvements.
• Prepare training materials and conduct end-user trainings as needed.
• Support knowledge transfer and share best practices within the team.

Others

• Support Business Continuity Plan (BCP) through resource planning and communication.
• Perform other tasks as required by management or changing business needs.

Requirements

Education

• Bachelor’s Degree or Diploma in Finance/Accounting or related disciplines, or professional qualifications such as ACCA, CPA, etc.

Working Experience & Skills

• Fresh graduates with a degree in Finance/Accounting or related fields.
• Diploma holders with 1-2 years of relevant experience.
• Experience in shared services or BPO is an advantage.
• Good interpersonal, time management, organizational, and multi-tasking skills.
• Ability to work independently and under pressure to meet deadlines.

Technical & Professional Knowledge

• Proficiency in MS Office applications; SAP knowledge is an advantage.
• Proficiency in English; additional languages are a plus.
• Knowledge of programming or scripting is an advantage but not mandatory.