Procurement Specialist

AIMS Data Centre; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

AIMS Data Centre is seeking a Procurement Specialist to manage vendor relationships and oversee procurement processes. The ideal candidate will have a Bachelor’s degree and 4-6 years of experience in procurement, with strong negotiation and analytical skills. Join a dynamic team dedicated to excellence in service and procurement strategies.

Qualifications

• Minimum 4-6 years of procurement and finance experience.
• Strong knowledge of procurement processes and contract law.
• Excellent English communication skills.

Responsibilities

• Oversee vendor sourcing, contract negotiations, and vendor relationships.
• Manage end-to-end procurement processes including RFQs and purchase orders.
• Ensure compliance with procurement policies and identify process improvements.

Skills

Negotiation

Communication

Problem Solving

Analytical Skills

Attention to Detail

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Accounting

Tools

Procurement software

Job description

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• You will be part of a team of go-getters and do-gooders, working closely with our Procurement team, vendors, and stakeholders.
• Collaborate with internal teams on daily vendor issues, performance, and improvements.
• This role involves overseeing vendor sourcing, contract negotiations, contract management, vendor relationships, budget management, and ensuring accurate financial reporting on purchases. The ideal candidate will have a strong understanding of procurement practices, financial regulations, and multitasking abilities in a dynamic environment.

Work Life:

• Develop and implement procurement strategies for sourcing goods, services, and equipment, especially in Johor Region.
• Conduct supplier evaluations, negotiate terms, and secure favorable pricing and contracts.
• Manage end-to-end procurement processes, including RFQs, purchase orders, and supplier management.
• Monitor supplier performance to ensure quality and timely delivery.
• Maintain accurate procurement records, supplier information, and contracts.
• Collaborate with internal stakeholders to understand needs and provide procurement solutions.
• Ensure compliance with procurement policies, guidelines, and standards.
• Identify opportunities for process improvements and cost savings.
• Draft, review, and negotiate contracts, ensuring legal and company standards are met.
• Oversee contract lifecycle from drafting to renewal and termination.
• Ensure contractual obligations are fulfilled, including pricing, delivery, and performance metrics.
• Monitor contract performance and address breaches or non-compliance.
• Manage contract renewals, amendments, and terminations timely.
• Work with legal teams to align contracts with policies and legal requirements.

Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Accounting, or related field.
• Minimum 4-6 years of procurement and finance experience, preferably in similar roles.
• Strong knowledge of procurement processes, contract law, and vendor management.
• Excellent negotiation, communication, and problem-solving skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency in procurement software.
• Strong attention to detail and analytical skills.
• Independent work capability and multitasking skills.
• Negotiation and influencing skills.
• Critical and analytical thinking skills.
• Ability to work across functions.
• Excellent English communication skills (written and oral) and interpersonal skills.
• Integrity, teamwork, a pleasant personality, and a positive attitude.

Preferred Qualifications:

• Experience in Construction / M&E / Project Management / P2P / Adhoc Procurement sourcing.
• Procurement (e.g., CIPS, CPSM) or Contract Management certifications are a plus.

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Your application will include the following questions:

• Years of project management experience?
• Right to work in Malaysia?
• Procurement role experience?
• Expected monthly salary?
• Qualifications?
• Procurement specialist experience?
• Supply Chain Management experience?
• Vendor management responsibility?

AIMS is Malaysia and South East Asia’s leading operator of premium carrier-neutral data centres and managed services. Established in Kuala Lumpur in 1996, we have grown to become Asia’s Communications Exchange, with the most interconnected site in the region, and the largest, most densely populated communications facility in Malaysia. We are data centre experts committed to reliability, flexibility, transparency, and service excellence.

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