Facility Assistant

Electrolux; Selangor; On-site; MYR 30,000 - 45,000; Full time

Job summary

Join a leading global appliance company as a Facilities Assistant in Petaling Jaya. You will support the Facilities Manager in ensuring operational efficiency and compliance, manage contractors, and oversee dispatch activities. The ideal candidate will have strong interpersonal skills and a background in facilities operations. Enjoy perks like product discounts and medical coverage while contributing to a sustainable future.

Benefits

Product discounts

Medical coverage

Staff purchase discounts

Qualifications

• Minimum 2 years of experience in facilities operations.
• Valid driving license (B2/D).

Responsibilities

• Assist Facilities Manager with building maintenance and inspections.
• Oversee daily dispatch activities and liaise with courier services.
• Conduct health and safety duties including risk assessments.

Skills

Interpersonal Skills

Organizational Skills

Attention to Detail

Proficiency in Bahasa Melayu

Proficiency in English

Education

Diploma or Certificate in Facilities

Diploma or Certificate in OSH

Tools

Microsoft Office

Job description

Put people at the heart of everything you do.

At the Electrolux Group, a leading global appliance company, we strive every day to shape living for the better for our consumers, our people, and our planet. We share ideas and collaborate so that together, we can develop solutions that deliver enjoyable and sustainable living.

Come join us as you are. We believe diverse perspectives make us stronger and more innovative. In our global community of people from 100+ countries, we listen to each other, actively contribute, and grow together.

Join us in our exciting quest to build the future home.

Your Role

Reporting directly to the Facilities Manager, the Facilities Assistant plays a key support role in the day-to-day delivery of facility services, ensuring operational efficiency, compliance, and service excellence across the site. The ideal candidate will demonstrate strong situational awareness of the facility environment and a working knowledge of core operational requirements including preventive maintenance programs, administrative support functions, emergency response protocols, health and safety compliance, and site-level security standards. Cross-site support may be required to ensure consistency in service delivery and alignment with broader business continuity objectives.

What you'll do

Facilities Operation

• Assist the Facilities Manager in managing external contractors for building maintenance, cleaning, preventive maintenance, and pest control, ensuring all SLAs and KPIs are met.
• Conduct daily building and meeting room inspections, addressing issues promptly.
• Update the Facilities Manager on weekly floor plans of the service center.
• Support administrative tasks such as stationery orders, stock management, and handling printer issues.
• Act as a point of contact for departments and contractors, maintaining communication lines.
• Liaise with service providers for activities like recycling and courier services.
• Perform health and safety duties including risk assessments and contractor monitoring.
• Assist in maintaining property condition through external contractors, ensuring operational readiness.
• Support environmental management efforts, including recycling data recording.
• Assist in preparing for security and EHS audits.
• Ensure adherence to procedures related to purchase requisitions and invoices.
• Maintain high security awareness and knowledge of emergency procedures.
• Provide backup reception services when required.
• Assist with office moves and general ad hoc support.

Dispatch Operation

• Oversee daily dispatch activities including mail and package handling.
• Liaise with courier services for scheduling pickups and deliveries.
• Maintain logs of dispatched items with tracking details.
• Coordinate internal distribution of documents and supplies.
• Ensure security procedures are followed for sensitive materials.
• Collaborate with reception and admin teams for mail handling.

Who are you

• Minimum Diploma or Certificate in facilities, OSH, or relevant field.
• At least 2 years of experience in facilities operations.
• Proficient in Bahasa Melayu and English, both written and spoken.
• Valid driving license (B2/D).
• Flexible to travel between sites as needed.
• Strong interpersonal skills, organized, and attentive to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Where you’ll be

Based in Petaling Jaya, reporting to the Facility Manager.

Perks and Benefits

• Product discounts, medical coverage, staff purchase discounts, and more.