SENIOR ENGINEER, PROJECT INTEGRATION DIVISION

Port of Tanjung Pelepas; Gelang Patah; On-site; MYR 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Project Coordinator to support various project functions in the port sector. This role involves ensuring quality control, managing project timelines, and liaising with multiple stakeholders to achieve project goals. The ideal candidate will have a Bachelor's degree in Engineering and at least five years of hands-on experience in project coordination within the port industry. Join a dynamic team where your expertise will contribute to successful project execution and continuous improvement in a fast-paced environment.

Qualifications

• Minimum 5 years of experience in port industry project coordination.
• Strong knowledge of quality requirements and industry standards.

Responsibilities

• Assist Project Managers in all stages of the project lifecycle.
• Ensure compliance with QA requirements and monitor project progress.

Skills

Project Management

Site Management

QA/QC Monitoring

Communication Skills

Risk Assessment

Education

Bachelor's Degree in Engineering

Job description

Primary position Objective

Responsible for project support functions including but not limited to Project Management, Site Management, QA/QC Monitoring and Control, etc. are all coordinated and adequately staffed to meet the project(s) goals.

Role Impact

• Effectively execute the role upon the job need from the Head of Department and Project Managers.
• Assist the Project Managers in ensuring all the contract requirements with Contractors, Design Consultants, and Third-Party Inspectors are adhered to during the course of the projects.
• Liaise with other PTP departments, authorities, government agencies, design consultants, third-party inspectors, and vendors in relation to interfacing matters and approvals for the assigned projects.
• Ensure the Contractor's work processes comply with the QA requirements from the award of the Contract to handover.
• Continuous learning through planned internal and external training.

Project Support

• Assist the Project Managers in all stages of the project lifecycle, including planning, design development, procurement, construction, testing & commissioning, and handover, and ensure works are successfully implemented within the timeline.

Planning

• Prepare work-scope statements
• Coordinate WBS workshop and compile and produce WBS Scope Plan.
• Coordinate risk assessment workshops and produce a risk assessment plan.
• Prepare project cost estimate.
• Review of consultant's design drawings and specifications, including preparing technical specifications, SOW, BoQ and other tender documents for main projects and consultant's tender documents
• Participate in technical clarification meetings and prepare tender evaluation reports.

Execution

• Secure project site or equipment based on the agreed plan.
• Site coordination works, including liaison with other Departments and Design Consultants, in relation to interfacing matters and approvals.
• Review and analyze project schedule and advise PM
• Monitor project progress, review progress reports and expedite delays
• Document chronology of works by maintaining a project diary
• Attend weekly meetings, briefings with contractors, and internal daily stand-ups and prepare meeting minutes as required.
• Review and process change requests and recommend action needed. Maintain and update change request log
• Provide information, update status, and feedback in a timely manner (verbal, written, or both) to aid PM's in completing the project successfully.
• Align spare materials management to support key deliverables on supported projects.

QA/QC

• To ensure the quality of project works and repairs is executed by contractors using appropriate material, procedures & testing equipment
• Ensure the Contract adheres to the required QA process as stipulated in the Quality Manual or as agreed with the Head of Department
• Assist to prepare QA Plan in compliance with the project framework.
• Track and review VDRL document submissions such as design proposals, calculations, drawings, method statements, repair and testing procedures, and work programs, including ensuring endorsement by approving parties
• Ensure the contractor adheres to the RFI process requirements, attends RFI/FAT inspections, and ensures compliance with the testing procedure and ITP.
• Monitor the quality of contractors' works via random quality inspections closely and issue NCR if required, and follow up with closure.
• Witness commissioning works according to the commissioning checklist & test procedure
• Review and verify the equipment catalogue (Material Data Record) for equipment handover

Safety

• Ensure the Contractor's works are in accordance to PTP HSSE Plan.
• Monitor and enforce safety requirements – toolbox, PTW, JSA

Staff development

• Knowledge Sharing, Training Programs - apply the knowledge on site and impart it to others.

Administrative Support

• Punch lists, minutes of meetings, and contractual follow-ups

Qualification

• Bachelor's Degree in Engineering or related field.
• Minimum 5 years or more hands-on experience in port industry project coordination, quality control, or maintenance roles
• Well-structured work approach, able to coordinate and manage multiple projects and follow up thoroughly until the desired outcomes are reached.
• Strong knowledge of quality requirements and industry standards in the port industry.
• Strong mentoring, training, and coaching to junior colleagues.
• Good communication skills and ability to organize matters practically with the help of the other team members.
• Strong written and verbal communication skills in English and Malay.