Personal Secretary

Classy Wheeler Limited; Malaysia; On-site; MYR 20,000 - 100,000; Full time

Job summary

Join a dynamic fintech startup as a Personal Secretary, where you will be at the heart of executive operations. This role offers the chance to manage communications, organize schedules, and facilitate critical meetings, all while ensuring confidentiality and efficiency. With opportunities for personal and professional growth, you will be a vital part of a team committed to innovation and excellence. Enjoy the potential for flexible working hours and the excitement of being part of a revolutionary company that values clean UI/UX and reliability. If you thrive in a fast-paced environment and are ready to make an impact, this position is perfect for you.

Benefits

Work from home potential

Flexible working hours

Opportunity for travel to Hong Kong and Singapore

Competitive salary package

Personal and professional growth opportunities

Qualifications

• Bachelor's degree in business administration or related field required.
• Experience as a Personal Secretary, preferably in IT or telecom.

Responsibilities

• Manage internal and external communications, including calls and emails.
• Organize meetings and coordinate travel for executives.
• Prepare documentation for meetings while ensuring confidentiality.

Skills

Fluent in English

Fluent in Bahasa Malaysia

Microsoft Office Suite

Organizational abilities

Interpersonal skills

Attention to detail

Confidentiality

Research and analysis

Education

Bachelor's degree in business administration

Secretarial studies

Tools

Relevant software tools

Job description

Company: A fintech startup in stealth mode focusing on revolutionizing its sector with a commitment to clean UI/UX and reliability.
Location: Malaysia
Nature: Permanent

Others

• Potential for work from home and flexible working hours.
• Opportunity to become a core member of the Harta team.
• Role involves up to 20% travel to Hong Kong and Singapore.
• Reports directly to the CEO with 1-5 people reporting to this role.
• Competitive salary package.
• Personal and professional growth opportunities within the company.
• Work from home and flexible working hours offered.

Job Description

• Serve as the primary contact for internal and external communications, managing calls, emails, and inquiries.
• Manage executives' schedules, organize meetings, and coordinate travel to optimize time efficiency.
• Prepare and circulate documentation for meetings, including agendas and minutes, ensuring confidentiality.
• Handle general secretarial tasks such as document management, typing, and file organization.
• Collect and analyze data, create reports, and develop executive presentations.
• Organize company events, including logistics like venue and catering arrangements.
• Prioritize executive commitments, ensuring follow-through and meeting deadlines.
• Maintain confidentiality when dealing with sensitive information.
• Facilitate information gathering, activity coordination, and updates for executives.
• Conduct research and analysis for specific executive assignments.

Job Requirements

• Bachelor's degree in business administration, secretarial studies, or related field.
• Experience as a Personal Secretary or in a similar capacity, preferably in the IT or telecom industry.
• Fluent in English and Bahasa Malaysia with professional writing skills.
• Strong organizational abilities with a focus on task prioritization and working under pressure.
• Keen attention to detail and accuracy in all work.
• Proficient with Microsoft Office Suite and relevant software tools.
• Discreet handling of confidential matters.
• Excellent interpersonal skills for interacting at all organizational levels.
• Independent and team-oriented work ethic with proactive motivation.
• Flexible to work outside standard hours as needed.