Admin executive/Operations executive

Thomvell International Sdn Bhd; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

An established industry player is seeking a highly organized Admin Executive to provide crucial administrative and operational support across various departments. This role involves managing correspondence, preparing essential documents, and coordinating meetings to enhance operational efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multitasking abilities and excellent communication skills. This is a fantastic opportunity for individuals eager to grow within a dynamic team and contribute to process improvements while ensuring smooth operations.

Qualifications

• 2+ years of administrative support experience, preferably in operations.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Manage correspondence and prepare documents for meetings.
• Assist operations team with data entry and report preparation.

Skills

Microsoft Office Suite

Time Management

Communication Skills

Problem-Solving

Education

High School Diploma

Associate's Degree

Job description

We are looking for a highly organized and proactive Admin Executive to provide comprehensive administrative and operational support to the Marketing, Sales, and Operations departments. The ideal candidate will demonstrate strong multitasking skills, discretion, and a proactive approach to supporting senior leadership and enhancing operational efficiency.

Key Responsibilities:

• Correspondence Management: Screen and respond to emails and calls on behalf of the Operations Director, ensuring timely follow-up and professional communication.
• Document Preparation: Prepare reports, presentations, and other documents for meetings, board presentations, and communications.
• Meeting Coordination: Organize internal and external meetings, including logistics, agendas, and minutes. Ensure proper communication and documentation.
• Confidentiality & Support: Handle sensitive and confidential information with discretion. Support strategic decision-making processes.

Operations Admin Support:

• Administrative Assistance: Provide support to the operations team, including data entry, filing, report preparation, and managing office supplies.
• Data Management & Reporting: Maintain accurate records, assist with data entry, and prepare reports on operational performance and inventory.
• Communication Support: Act as a liaison between operations and other teams, ensuring timely communication and follow-up.
• Inventory Management: Track inventory levels, ensure documentation, and manage procurement requests.
• Document Organization: Organize operational documents for easy access and accuracy.
• Scheduling and Coordination: Assist with scheduling appointments, meetings, and travel arrangements.
• Process Improvement Support: Contribute to identifying and implementing process improvements within operations.

Qualifications:

• Education: High School Diploma or equivalent required; Associate’s degree or higher preferred.
• Experience: 2+ years of administrative support experience, supporting executive leadership or operations.
• Fresh Graduates: Welcome to apply! Enthusiastic, eager learners are encouraged, and we will provide guidance for growth.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Experience with office equipment is a plus.
• Time Management: Ability to prioritize, meet deadlines, and handle multiple tasks.
• Communication Skills: Excellent verbal and written communication skills.
• Attention to Detail: High accuracy and thoroughness in tasks.
• Problem-Solving: Ability to address challenges proactively with minimal supervision.

Desired Attributes:

• Adaptability: Comfortable managing multiple tasks in a fast-paced environment.
• Confidentiality: Demonstrates integrity in handling sensitive information.
• Team Player: Able to collaborate across teams.
• Proactive & Independent: Self-starter with the ability to work autonomously.
• Customer-Focused: Strong customer service skills for internal and external stakeholders.

Additional Information:

Applicants will be asked about their right to work in Malaysia, qualifications, experience with Microsoft Office, sales, data entry, customer service, invoicing, language proficiency, and any relevant details if reporting concerns about the job ad.