Operations Administrative Assistant

GRACE BEAU SDN. BHD.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a driven Operations Assistant to join their dynamic team. In this full-time role, you will provide essential administrative and operational support, ensuring smooth office operations and service delivery. Your responsibilities will include handling various administrative tasks, offering customer service, and assisting with project work. The company values professional development and offers a supportive environment with health benefits, generous leave, and team-building activities. If you possess strong organisational skills and a positive attitude, this opportunity is perfect for you.

Benefits

Professional Development Opportunities

Health Benefits

Generous Annual Leave

Team-building Activities

Social Events

Qualifications

• 1-2 years of experience in an administrative or operations support role.
• Strong organisational and multi-tasking skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Handling administrative tasks like data entry and scheduling meetings.
• Providing customer service support and maintaining office supplies.
• Supporting the operations team with project-based work.

Skills

Organisational Skills

Communication Skills

MS Office Suite

Customer Service

Data Entry

Tools

MS Word

MS Excel

MS PowerPoint

Job description

About the role

We are seeking a driven and organised Operations Assistant to join our team at GRACE BEAU SDN. BHD. in Petaling Jaya, Selangor. In this full-time role, you will provide vital administrative and operational support to ensure the smooth running of our office and the delivery of our services.

What you'll be doing

1. Handling a variety of administrative tasks, such as data entry, filing, scheduling meetings, and coordinating travel arrangements.
2. Providing customer service support, including responding to inquiries and assisting clients.
3. Maintaining office supplies and inventory, and liaising with vendors as needed.
4. Supporting the operations team with project-based work and special initiatives.
5. Assisting with the organisation and execution of company events and functions.
6. Performing other ad-hoc duties as required to support overall business operations.

What we're looking for

1. At least 1-2 years of experience in an administrative or operations support role, preferably in a fast-paced, professional environment.
2. Strong organisational and multi-tasking skills, with the ability to prioritise tasks and meet deadlines.
3. Excellent communication and interpersonal skills, with a friendly and professional demeanour.
4. Proficient in MS Office suite (Word, Excel, PowerPoint) and comfortable with using various office equipment.
5. A keen eye for detail and the ability to work both independently and as part of a team.
6. A positive attitude and a willingness to learn and grow within the company.

What we offer

At GRACE BEAU SDN. BHD., we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

1. Opportunities for professional development and career advancement.
2. Health benefits coverage.
3. Generous annual leave and public holiday entitlements.
4. Team-building activities and social events.

About us

GRACE BEAU SDN. BHD. is a leading distributor of advanced physician dispensed skin care products in the region. We are a trusted and reliable partner to medical aesthetic professionals, clinics, and medical centers, offering a comprehensive range of scientifically-proven products. Our team of dedicated professionals is committed to delivering innovative, tailored solutions that help our clients achieve their goals.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Operations Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have data entry experience?
• Do you have customer service experience?
• Which of the following languages are you fluent in?

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