Executive, Human Resources

Be International Marketing Sdn. Bhd.; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking a Human Resource Executive to oversee various HR functions, focusing on Compensation & Benefits. The role involves managing HRMS, payroll processes, and ensuring compliance with ISO standards. Ideal candidates will possess a Bachelor's degree in HR or Business Administration and have at least 2 years of relevant experience. Strong organizational skills and attention to detail are essential for success in this position.

Qualifications

• Minimum 2 years of experience in payroll and HR operations.
• Bachelor’s degree in HR or Business Administration required.

Responsibilities

• Manage payroll processes and HRMS operations.
• Ensure compliance with ISO standards and maintain accurate documentation.
• Assist with employee benefits and welfare.

Skills

Organizational Skills

Time Management

Professional Interaction

Attention to Detail

Education

Bachelor’s degree in Human Resources

Bachelor’s degree in Business Administration

Tools

MS Office

Job description

The Human Resource Executive is responsible for overseeing a wide range of HR functions, with a primary focus on managing Compensation & Benefits. The role involves managing the Human Resource Management Systems (HRMS), ensuring data accuracy and seamless operations. This includes ensuring compliance with ISO standards through regular audits and maintaining accurate documentation. Additionally, this role supports various HR operations, including employee records, payroll processes, benefits administration, and addressing HR-related inquiries.

The role requires executing the following tasks and initiatives:

1. Payroll (Overseas):

• Checking all transactions for overseas payroll.
• Preparing reports for the Finance Department.
• Assisting in the preparation of overseas payroll audit reports.
• Checking all bills related to statutory & services for overseas payroll.

Human Resources Management Systems (HRMS) & Database:

• Maintaining and updating employee records in the HRMS (onboarding, transfers, promotions, terminations).
• Setting up and maintaining system settings and relevant data related to leave, public holidays, etc.
• Generating HR reports and analytics for management and audit purposes.
• Ensuring system accuracy and troubleshooting technical issues in the HRMS.
• Collaborating with vendors to enhance HRMS functionality and efficiency.

Insurance:

• Updating and maintaining insurance records related to employee movements.
• Assisting with insurance or medical-related matters.
• Preparing the annual renewal of group insurance.

Employee Benefits & Welfare:

• Reviewing and processing employee claims.
• Processing employee allowances and overtime.
• Preparing employee vouchers/tokens for special occasions.
• Tracking and updating employee benefits records.
• Handling staff SOCSO claims and requests.

Business Visa Application:

• Coordinating business visa applications and renewals.

HR Operations:

• Assisting with daily HR tasks.
• Responding to P&A inquiries and advising employees and management.

Reports:

• Coordinating and compiling monthly HR reports.
• Preparing ad-hoc reports as required.

ISO & Audit:

• Monitoring document changes related to ISO requirements.
• Ensuring ISO compliance within the department.

Additional Tasks:

• Performing other duties as assigned by superiors.

Qualifications and Skills:

• Candidate must possess at least a Bachelor’s degree in Human Resources, Business Administration, or a relevant field.
• Proficient in MS Office software.
• At least 2 years of experience in payroll and HR operations.
• Strong organizational and time-management skills.
• Professional interaction skills with staff and external contacts.
• High accuracy and attention to detail.

Work location: Bukit Jalil (Nearby Pavilion Bukit Jalil)