Senior Human Resources Executive (ER & IR)

Konica Minolta Business Technologies (Malaysia) Sdn Bhd; Ayer Keroh; On-site; MYR 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic HR professional to enhance employee relations and manage trade union interactions. This role involves developing frameworks for effective communication, conducting negotiations, and addressing grievances. The ideal candidate will possess strong negotiation skills, a deep understanding of employment laws, and the ability to handle sensitive information with discretion. Join a forward-thinking organization dedicated to promoting ethical labor practices and employee rights, where your contributions will shape a positive workplace culture.

Qualifications

• 5-6 years experience in HR focusing on industrial relations and trade unions.
• Strong knowledge of employment laws and RBA standards.

Responsibilities

• Develop employee relations frameworks and ensure effective communication.
• Serve as liaison between the organization and trade unions.

Skills

Negotiation Skills

Conflict Resolution Skills

Communication Skills

Interpersonal Skills

Knowledge of Employment Laws

Familiarity with RBA Standards

Discretion in Handling Sensitive Information

Proficiency in HR Software

Proficiency in Microsoft Office Suite

Education

Degree in Human Resources

Degree in Industrial Relations

Degree in Business Administration

Degree in Economics

Tools

HR Software

Microsoft Office Suite

Job description

Job Descriptions

Employee Relations

• Develop employee and industrial relations frameworks and tactical approaches to drive proactive employee and industrial relations.
• Establish communication channels and ensure their effectiveness and efficiency across the company.
• Enforce disciplinary policies in compliance with legislation.
• Investigate reported misconduct and resolve employee grievances. Act as an internal trainer by developing training modules and presentation materials to raise awareness of disciplinary policies.
• Maintain close relationships with internal and external groups, such as employees and manpower vendors.

Trade Unions

• Serve as the primary liaison between the organization and trade unions.
• Facilitate and participate in collective bargaining negotiations.
• Develop and maintain positive relationships with union representatives.
• Address and resolve union-related grievances and disputes.

Others

• Assist in conducting human resource audits and surveys, and prepare reports with recommendations on HR-related issues and employee motivation.
• Maintain accurate records of employee relations cases, union activities, compliance with RBA standards, and HR reports, including expenses and budgets.
• Support the HR Manager with ad hoc projects as needed.
• Handle sensitive information securely and responsibly.
• Develop and update HR policies and procedures related to industrial relations, trade unions, and employee relations.
• Promote awareness of labor laws, employee rights, and RBA standards within the organization.
• Ensure systematic documentation and secure filing of all relevant HR documents.
• Read and adhere to the Information Security Policy and related guidelines.
• Implement good workplace practices in compliance with the Information Security Policy.

Job Requirements

Qualifications: Degree in Human Resources, Industrial Relations, Business Administration, Economics, or equivalent.

Experience: Minimum of 5-6 years in human resources, focusing on industrial relations, trade unions, and employee relations. Knowledge of RBA standards is an advantage.

Skills: Strong negotiation and conflict resolution skills, excellent communication and interpersonal skills, in-depth knowledge of employment laws (Employment Act 1955 & Industrial Relations Act 1967), familiarity with RBA standards and ethical labor practices, discretion in handling sensitive information, proficiency in HR software and Microsoft Office Suite.

Language: Bilingual in English and Malay, with superior communication and customer service skills.