Executive / Assistant Executive (Share Registration)

Securities Services (Holdings) Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

Join a leading management company in Malaysia as a Share Registrar Assistant Executive. In this role, you'll maintain share registries and manage corporate exercises for public companies. You'll be responsible for communication with clients and regulatory bodies, ensuring compliance and accuracy in record-keeping. This position offers a collaborative environment with mentorship from industry leaders, comprehensive training, and flexible working hours. If you're detail-oriented and a team player, this is an exciting opportunity to grow your career in financial services.

Benefits

Health and Wellbeing Benefits

Performance-Based Bonuses

Flexible Working Hours

Comprehensive Training and Development

Company Events and Activities

Qualifications

• 2+ years of experience in administrative or customer service roles.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Maintain the Register of Members for public company clients.
• Handle corporate exercises such as Bonus Issues and Mergers.
• Assist in managing Employees' Share Schemes.

Skills

Administrative Skills

Customer Service

Communication Skills

Organizational Skills

Microsoft Office Proficiency

Job description

Executive / Assistant Executive (Share Registration)

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About the role

Share Registrar Assistant Executive / Administration Service Coordinator are responsible for maintaining the share registry and all share registration work for public listed companies, including routine and corporate exercises. This role also involves handling virtual general meetings for public listed companies, which includes participant verification, audiovisual coordination, vote management, and scrutineering.

What You Will Be Accountable For

• Maintaining the Register of Members for public company clients in compliance with relevant laws and regulations, and providing public access to the Register of Members.
• Communicating with clients, shareholders, the public, and regulatory bodies regarding shares of public companies.
• Processing share transfers, splitting, and consolidation of share certificates.
• Advising on share registration matters related to corporate restructuring or exercises.
• Handling corporate exercises such as Bonus Issues, Rights Issues, Capital Reductions, Mergers, Acquisitions, and others.
• Generating reports on shareholders' equity structure and share movements.
• Assisting in managing Employees' Share Schemes.
• Distributing dividends, notices, circulars, and other shareholder communications.
• Preparing for and assisting in general meetings (AGMs/EGMs).
• Verifying attendance and processing shareholder votes, acting as scrutineer for polling.

What we're looking for

• At least 2 years of experience in administrative or customer service roles, preferably in financial services or share registration.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and quick adaptability to new systems.
• Attention to detail and accurate record-keeping.
• A team player with a positive attitude.

What Do We Provide You To Succeed In This Role

• Proven track record of success.
• Mentorship from industry leaders.
• Comprehensive training and development.
• Open communication culture.
• Practical on-the-job training.
• Company events and activities.
• Health and wellbeing benefits.
• Performance-based bonuses and promotions.
• Prime office location near MRT in Pusat Bandar Damansara.
• Flexible working hours.

About us

Securities Services (Holdings) Sdn. Bhd., founded in 1977, is a leading management company in Malaysia, providing corporate secretarial, share registration, payroll, and accounting services. We aim to empower our employees and foster a collaborative, inclusive environment. Join us to grow and realize your potential!

Apply now for this exciting opportunity!