Corporate Secretarial & Governance Coordinator

Turiya Berhad; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking a Corporate Secretarial & Governance Coordinator to support the Executive Directors and ensure compliance with statutory requirements. The role involves managing governance documents, liaising with regulators, and advising on corporate governance practices. Ideal candidates will have ICSA qualifications and a strong grasp of corporate regulations, along with excellent communication skills in English and Bahasa Malaysia. This position offers the opportunity to work in a dynamic environment with a focus on integrity and professionalism.

Qualifications

• Minimum 3 years of experience in a similar role.
• Strong knowledge of the Companies Act 2016 and Bursa Listing Requirements.

Responsibilities

• Act as secretary to the Executive Directors and Management.
• Prepare and maintain statutory records and governance disclosures.
• Liaise with regulators and external stakeholders.

Skills

Communication

Attention to Detail

Proactivity

Education

ICSA qualification

Job description

Corporate Secretarial & Governance Coordinator

Act as secretary to the Executive Directors and Management, ensuring accurate minutes and tracking of action items across management functions.

Support the Legal & Compliance Officer in preparing governance disclosures and ensuring timely engagement with Board Committees (Audit, Risk Management & Sustainability, Nomination & Remuneration).

Maintain structured archives of Board and Management meeting documents, resolutions, and statutory records for due diligence readiness.

Monitor changes to statutory requirements and provide briefings to the Board and Management as required.

Assist in ensuring that subsidiary governance and corporate actions align with Group-level compliance expectations.

Ensure compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, and other relevant laws and regulations.

Prepare and maintain statutory records including registers, resolutions, minutes of meetings, and annual returns.

Organise and attend Board of Directors’ meetings, Board Committee meetings, and Shareholders’ meetings, ensuring accurate and timely recording of minutes.

Liaise with regulators (e.g., Companies Commission of Malaysia, Bursa Malaysia, Securities Commission) and external stakeholders including auditors, legal advisers, and company secretarial service providers.

Draft and review corporate documents such as circulars, resolutions, and disclosures.

Provide advice on corporate governance practices and updates on regulatory changes impacting the company and its subsidiaries.

Manage the preparation of Board packs and ensure timely circulation.

Coordinate lodgement and filings with the relevant authorities within stipulated deadlines.

Support corporate exercises such as incorporations, restructurings, and dissolutions of subsidiaries.

Job Requirements

ICSA qualification and valid Practising Certificate with SSM preferred.

Minimum 3 years of experience in a similar role within a public-listed company, regulated corporate group, or professional corporate secretarial practice.

Proficient in preparing resolutions, minutes, and corporate documents with minimal supervision.

Strong knowledge of the Companies Act 2016, Bursa Listing Requirements, Malaysia Code on Corporate Governance, and SSM guidelines.

Excellent command of English and Bahasa Malaysia, both written and spoken.

Effective communication skills with directors, management, advisors, and regulatory authorities.

High professionalism, integrity, and attention to detail.

Discretion in handling confidential information.

Proactive, well-organized, and capable of managing multiple priorities efficiently.

Preferred Qualifications

Experience in an investment holding company or group structure involving subsidiaries.

Familiarity with digital board portals and electronic filing systems.

Exposure to cross-border corporate compliance (e.g., Singapore, BVI, Labuan) is advantageous.