Executive Assistant, Management Office

PEOPLE PROFILERS; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established industry player is seeking a skilled Office Administrator to enhance their operational efficiency. This role involves managing correspondence, coordinating meetings, and overseeing travel arrangements while ensuring compliance with regulations. The ideal candidate will possess a Bachelor's Degree in Secretarial or Office Administration, along with at least 5 years of experience in a similar field. If you are detail-oriented and proactive, this is a fantastic opportunity to contribute to a dynamic team and play a key role in the organization's success.

Qualifications

• Minimum Bachelor's Degree in Secretarial or Office Administration required.
• At least 5 years of relevant work experience needed.

Responsibilities

• Manage correspondence, meetings, and travel arrangements.
• Handle confidential documents and administrative support tasks.
• Administer moneylending license and ensure compliance.

Skills

Communication Skills

Detail-oriented

Proactivity

Office Administration

Education

Bachelor's Degree in Secretarial or Office Administration

Job description

Responsibilities:

1. Manage, coordinate, and maintain correspondence, meeting and appointment arrangements, travel and accommodation arrangements, and coordination of board meeting matters.
2. Manage personal drivers' schedules, prepare and compile reports/materials, attend to clubs and associations matters, and participate in ad-hoc assignments/projects.
3. Communicate with UMW/TFSC/APR on various issues, especially on setting up meetings, Board matters, DCR, etc.
4. Handle private and confidential documents discreetly, prepare claims and payments, and carry out other administrative support.
5. Administer the moneylending license, ensuring renewal, submission of annual transaction reports, and changes of company particulars/directorship are submitted in a timely manner to the authority.
6. Act as administrator/custodian of company SOPs, publish new SOPs, update the master list accordingly, check documents to ensure they follow the standard format, and perform annual reviews to ensure documents are current.
7. Handle any ad-hoc tasks as required and assigned by superiors.

Job Requirements:

1. Minimum Bachelor's Degree in Secretarial or Office Administration.
2. At least 5 years of working experience in the related field.
3. Good written and spoken communication in English and good listening skills.
4. Must be detail-oriented and proactive in every approach.

Required Skills:

Salary Package: