HR & Admin Specialist – Bilingual Translator

Numen Cyber Technology; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in Malaysia is seeking an HR & Admin Specialist with strong bilingual skills in English and Mandarin. This role involves managing recruitment, employee records, and office administration. The ideal candidate will have a Bachelor's degree and at least 3 years of experience in HR administration. The company offers a competitive salary, professional development opportunities, and a collaborative work environment.

Benefits

Competitive salary and benefits package

Opportunities for professional development

Supportive and collaborative work environment

Regular team-building activities

Qualifications

• Minimum 3 years of hands-on experience in HR administration.
• Fluent in English and Mandarin; proficiency in Malay is a plus.
• Strong understanding of Malaysian labor laws and HR best practices.

Responsibilities

• Manage full-cycle recruitment activities including job postings.
• Maintain and update employee records and HR databases.
• Coordinate onboarding and exit processes.

Skills

Interpersonal Skills

Organizational Skills

Time-Management Skills

Problem-Solving Skills

Education

Bachelor’s degree in Human Resources

Bachelor’s degree in Business Administration

Bachelor’s degree in Translation Studies

Tools

MS Office

HRIS systems

Applicant Tracking Systems

Job description

The job description is comprehensive and well-structured, using appropriate HTML tags to enhance readability. However, it includes some irrelevant content towards the end, such as repeated company information and unrelated questions, which should be removed to maintain focus and conciseness. Minor formatting adjustments can also improve clarity. Here is a refined version:

Job Description:

Manage full-cycle recruitment activities, including job postings on JobStreet, candidate screening, coordinating interviews, and issuance of offer letters.

Maintain and update employee records, HR databases, and filing systems in accordance with company policy and local regulations.

Prepare HR reports and metrics (e.g., headcount, turnover rates) for management review.

Coordinate onboarding and exit processes, including documentation, orientation, and offboarding.

Office Administration:

Serve as first point of contact for internal and external inquiries (phone, email, in-person).

Oversee office supplies inventory and procurement; liaise with vendors.

Coordinate office events, meetings, and travel arrangements.

Ensure smooth daily operations of office facilities and equipment.

Translation & Communication:

Translate business documents, internal communications, HR policies, and marketing materials accurately between English and Mandarin (and/or Malay).

Proofread and localize content to ensure cultural relevance and clarity.

Provide real-time interpretation support during meetings or training sessions as needed.

Qualifications & Requirements

Minimum 3 years of hands-on experience in HR administration and general office management.

Proven translation experience: fluent in English and Mandarin (both written and spoken); proficiency in Malay is a plus.

Bachelor’s degree in Human Resources, Business Administration, Translation Studies, or related field.

Strong understanding of Malaysian labor laws and HR best practices.

Excellent interpersonal, organizational, and time-management skills.

High proficiency in MS Office (Word, Excel, PowerPoint) and HRIS systems.

Exceptional attention to detail and ability to handle confidential information with discretion.

Positive attitude, proactive mindset, and ability to work both independently and as part of a team.

Preferred Skills

Certification in HR (e.g., SHRI, CIPD) or professional translation accreditation.

Experience with applicant tracking systems (ATS) such as JobStreet’s dashboard.

Basic graphic-design skills for formatting internal documents.

Strong problem-solving skills and adaptability in a fast-paced environment.

What We Offer

Competitive salary and benefits package.

Opportunities for professional development and career progression.

Supportive and collaborative work environment.

Regular team-building activities and company events.

How to Apply:

Please submit your CV and a brief cover letter (in both English and Mandarin) via JobStreet, referencing “HR & Admin Specialist – Bilingual Translator” in your application. Applications without a bilingual cover letter will not be considered.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.