Manager, Customer Service

Hunters International Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in Kuala Lumpur seeks a Customer Service Manager to oversee the customer service team and enhance customer satisfaction. This role involves team leadership, process improvement, and effective communication across departments to ensure a seamless customer experience.

Qualifications

• Experience in managing customer service teams.
• Ability to analyze customer feedback for process improvement.

Responsibilities

• Supervise and guide customer service representatives.
• Handle escalated customer inquiries and complaints.
• Establish and monitor KPIs for the customer service team.

Skills

Leadership

Customer Service

Communication

Job description

Summary:

The Customer Service Manager is responsible for overseeing and leading the customer service team, including overseas CS Teams, to ensure exceptional customer experiences. This role involves managing day-to-day operations, addressing customer inquiries and concerns, and fostering a positive and productive work environment within the team.

The Customer Service Manager plays a critical role in enhancing the overall customer experience and ensuring the success of the organization through customer satisfaction and loyalty.

Key Responsibilities:

1. Team Leadership:

• Supervise and guide a team of customer service representatives, ensuring they adhere to established policies and procedures.
• Provide leadership, motivation, and support to the team to enhance performance and productivity.
• Conduct regular training sessions to keep the team updated on product knowledge and customer service best practices.

Customer Interaction:

• Handle escalated customer inquiries, complaints, and feedback to ensure swift and satisfactory resolution.
• Develop and implement strategies to improve overall customer satisfaction and loyalty.
• Monitor customer interactions to identify trends, issues, and areas for improvement.

Process Improvement:

• Analyse existing customer service processes and identify opportunities for improvement.
• Implement changes to streamline workflows, reduce response times, and enhance overall efficiency.
• Collaborate with other departments to ensure a seamless and customer-centric experience across all touch points.

Performance Metrics:

• Establish and monitor key performance indicators (KPIs) for the customer service team.
• Regularly assess team performance against set metrics and implement corrective measures as needed.
• Prepare and present performance reports to senior management.

Communication:

• Maintain open and effective communication channels within the customer service team and across departments.
• Collaborate with Operations, Supply Chain, Marketing, Sales, and Product Development teams to stay informed about operations, product & promotion updates, and company events/activities.

Customer Feedback Analysis:

• Utilize customer feedback and surveys to identify areas for improvement and implement strategies to address concerns.
• Work closely with the Quality Assurance team to ensure service standards are consistently met.

Budget Management:

• Assist in budget planning for the customer service department, including resource allocation and technology investments.
• Optimize spending to achieve cost-effectiveness while maintaining service quality.