Procurement Manager

Esstar Vision; Pasir Gudang; On-site; MYR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a seasoned procurement professional to oversee sourcing strategies and contract management. This pivotal role involves developing comprehensive procurement plans, negotiating contracts, and managing vendor relationships to ensure compliance and cost-effectiveness. Candidates should possess strong analytical skills to assess market trends and risks, alongside excellent communication abilities for stakeholder engagement. With a focus on strategic sourcing and budget control, this position offers a unique opportunity to contribute to impactful projects in a dynamic environment.

Qualifications

• 10+ years of experience in procurement or contract management.
• Strong negotiation and communication skills are essential.

Responsibilities

• Develop and implement procurement strategies aligned with project needs.
• Lead contract negotiations and ensure compliance with obligations.

Skills

Procurement Strategy Development

Contract Negotiation

Risk Management

Vendor Relationship Management

Budgeting and Cost Control

Communication Skills

Market Analysis

Education

Bachelor’s Degree in Business Studies

Post Graduate Diploma in Management

Tools

FIDIC Contracts

PAM Contracts

Job description

This role is critical in ensuring that goods, services, and subcontracted works are sourced in a cost-effective, timely, and compliant manner.

The role is also responsible for contract development, negotiation, risk management, and ensuring all contractual obligations are fulfilled.

Core Responsibilities

1. Procurement Strategy and Planning
2. Develop and implement comprehensive procurement strategies for projects or corporate needs.
3. Prepare procurement plans aligned with project schedules, budgets, and specifications.
4. Analyze market trends, supply risks, and/or cost indicators to make informed sourcing decisions.
5. Identify preferred suppliers and procurement strategies (e.g., open tender, RFQ).

1. Tendering and Sourcing Process
2. Coordinate with technical, commercial, and contract teams to prepare clear and complete bid documents.
3. Manage prequalification of vendors and suppliers.
4. Evaluate technical and commercial proposals using structured bid evaluation criteria.
5. Prepare bid evaluation reports and secure internal approvals (e.g., Tender Boards).

1. Contract Negotiation and Drafting
2. Draft and review various contract types (e.g., lump sum, cost-reimbursable, EPC, subcontracting, unit rate agreements).
3. Lead negotiations on pricing, delivery, payment terms, performance guarantees, warranties, liabilities, and dispute resolution mechanisms.
4. Ensure contracts include robust clauses on scope of work, change management, termination, and applicable law.
5. Use industry-standard contracts (e.g., FIDIC, PAM) when appropriate.

1. Contract Management and Administration
2. Maintain and update a contract register (e.g., milestones, renewals, close-outs).
3. Monitor contractor performance against KPIs, deliverables, and payment terms.
4. Manage contract variations, change orders, extensions, and amendments.
5. Administer all client claims, including but not limited to down payments, progressive claims, variation orders, extensions of time, and dispute resolution processes in coordination with legal and project teams.
6. Ensure contract close-out procedures are followed, including final account settlement.

1. Vendor and Stakeholder Relationship Management
2. Build and maintain effective relationships with suppliers, contractors, consultants, and stakeholders.
3. Conduct regular performance reviews and supplier audits.
4. Ensure supplier compliance with legal and regulatory standards.

1. Budgeting and Cost Control
2. Work with finance to monitor procurement budgets and spending.
3. Identify and implement cost-saving opportunities through strategic sourcing and value engineering.
4. Track cost commitments and forecasts to ensure alignment with project budgets.

1. Risk Management and Compliance
2. Identify contractual and procurement risks and develop mitigation strategies.
3. Ensure procurement practices align with company policies, regulatory standards, and audit requirements.

1. Reporting and Documentation
2. Prepare regular procurement and contract reports (e.g., contract status, variation log).
3. Maintain complete procurement and contract files.
4. Provide updates to senior management on procurement progress.

Requirements

• At least a Bachelor’s Degree / Post Graduate Diploma / Professional Degree in Marketing, Business Studies/Administration/Management or equivalent.
• Knowledgeable in FIDIC, PAM, and other contracts.
• At least 10 years of experience in a related field.
• Strong communication and negotiation skills.