HR Officer/Executive

XINMED; Johor Bahru; On-site; MYR 200,000 - 250,000; Full time

Job summary

An established industry player is seeking a dynamic Human Resources Officer to lead recruitment and performance management initiatives. This role involves coordinating the entire hiring process, from job postings to onboarding, while ensuring effective training and development programs are in place. The ideal candidate will possess strong interpersonal skills and a Bachelor's degree in Human Resources or Business Administration. Join a forward-thinking organization that values employee engagement and offers opportunities for professional growth in a supportive environment.

Qualifications

• 3-4 years of experience in HR or a related field.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate end-to-end recruitment process including job posting and hiring.
• Support performance appraisal process and monitor contract renewals.

Skills

Interpersonal Skills

Communication Skills

Confidentiality

Education

Bachelor's degree in Human Resources

Bachelor's degree in Business Administration

Job description

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Coordinate end-to-end recruitment process (job posting, screening, interviewing, hiring).

Liaise with hiring managers to understand manpower needs.

Prepare offer letters and conduct onboarding sessions.

Training & Development

Compile Training Needs Analysis (TNA) and development plan for all levels of staff.

Carry out, maintain, and improve training and development operations to enhance their effectiveness.

Administer and coordinate various in-house and external learning and development programs.

Involve in staff orientation programs and conduct briefings.

Performance Management

Support the performance appraisal process.

Monitor probation and contract renewals.

Develop and implement performance appraisal systems to evaluate employee performance and provide constructive feedback.

Assist managers in establishing performance goals and conducting evaluations.

Employee Engagement & Relations

Serve as the first point of contact for employee queries (HR policies, benefits, grievances).

Resolve workplace conflicts through mediation and disciplinary actions if required.

Ensure the accuracy of payroll processing and complete within the timeline.

Ensure timely submission of statutory payments such as EPF, PCB, SOCSO, EIS, HRDF, etc., to the respective statutory bodies.

Prepare monthly payroll reports for the Finance Department & Management.

Maintain employees' personal files and prepare HR correspondences (e.g., employees' confirmation, promotion, transfer, disciplinary, and other employment-related letters).

Coordinate foreign worker application quotas by liaising with agencies and hiring managers to ensure smooth processes according to government regulations.

Ensure all workers' work permits and passports are valid during their employment in Malaysia.

Ensure all documents are updated and properly filed.

Maintain proper data on all transactions, including Fomema, passport, work permit, and special pass matters.

Oversee company hostel operations, maintenance, and compliance with rules.

Handle hostel-related grievances and ensure a safe, hygienic environment.

JOB REQUIREMENTS:

Candidate must possess at least a Bachelor's degree in Human Resources, Business Administration, or a related field.

At least 3-4 years of working experience in HR or a related field.

Possess excellent interpersonal and communication skills.

Maintain confidentiality and respect employee privacy.

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Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years of experience do you have in Human Resources (HR)?
• Which of the following languages are you fluent in?

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