Procurement Associate

Enviros Survey & Consultancy Sdn. Bhd.; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking a Procurement Associate to manage day-to-day procurement operations. The role involves issuing purchase orders, maintaining supplier communication, and ensuring timely delivery of materials. Ideal candidates should have a relevant degree and experience in procurement management.

Qualifications

• Minimum 3 years of experience in procurement management.
• Familiarity with procurement processes including vendor sourcing.

Responsibilities

• Prepare and issue Purchase Orders based on approved requisitions.
• Track and monitor the status of all purchase orders.
• Maintain effective communication with suppliers.

Skills

Accountability

Attention to Detail

Communication

Interpersonal Skills

Education

Bachelor’s Degree / Diploma in Business Administration

Diploma in Operations Management

Diploma in Logistics

Diploma in Economics

Diploma in Engineering

Job description

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The Procurement Associate is responsible for executing day-to-day procurement operations, focusing on timely issuance of purchase orders, maintaining supplier communication, and ensuring on-time delivery of materials and services. This role supports efficient procurement activities, accurate data entry, and compliance with internal purchasing processes.

B. JOB DESCRIPTION

1. Prepare and issue Purchase Orders (POs) based on approved requisitions, and ensure timely entry of all order details into internal procurement systems or databases.
2. Track and monitor the status of all purchase orders to ensure on-time delivery; proactively follow up with suppliers to resolve any delays or discrepancies.
3. Maintain effective communication with suppliers to confirm order details, monitor material acquisition, and ensure supplier performance aligns with expectations.
4. Maintain accurate records of procurement transactions, supplier details, and purchase order history in compliance with documentation and audit requirements.
5. Assist in sourcing new suppliers, obtaining quotations, evaluating pricing and lead times, and supporting supplier assessment processes.
6. Coordinate with internal departments to clarify order specifications and align procurement activities with project or operational needs.
7. Prepare and generate procurement-related reports for internal use or management review as required.
8. Provide support for any additional tasks or ad hoc assignments given by the superior.

B. JOB SPECIFICATION

1. Qualification: Bachelor’s Degree / Diploma in Business Administration, Operations Management, Logistics, Economics, Engineering or any other related field.
2. Experiences: Minimum 3 years / 5 years of working experience in procurement management.
3. Knowledge: Familiarity with procurement processes including vendor sourcing, quotation comparison, and purchase order procedures.
4. Qualities: General knowledge of industry-specific materials, components, or services (e.g., oil & gas, etc) is an added advantage.
5. Skills:

• Strong sense of accountability and integrity in handling purchasing activities.
• Detail-oriented with a high level of accuracy in handling procurement documents and data.
• Good communication and interpersonal skills to manage supplier relationships.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Procurement Associate?
• How much notice are you required to give your current employer?

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