Sales Administrator

Legrand Malaysia; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the electrical and digital building infrastructure sector is seeking a dedicated Sales Administrator to support their growing sales team. This role involves data management, operational support, and requires strong interpersonal and organizational skills. Ideal candidates should possess a diploma and have at least 3 years of relevant experience, with proficiency in SAP and Salesforce, as well as excellent communication skills in English and Mandarin.

Qualifications

• Minimum 3 years of experience in secretarial or administrative position.
• Proficient in MS Office, especially MS Excel.
• Fluent in English and Mandarin preferred.

Responsibilities

• Ensure accurate data entry and management within internal systems.
• Provide day-to-day operational support to the Head of Sales.
• Prepare and issue sales quotations and assist in proposals.

Skills

Interpersonal skills

Attention to detail

Organizational skills

Multitasking skills

Professional communication

Education

Diploma or equivalent

Tools

SAP

Salesforce

Microsoft Excel

Job description

We are seeking dedicated and detail-oriented Sales Administrator to support our growing sales team. This role is ideal for individuals who are proactive, organized, and committed to professional excellence.

Key Responsibilities:

1. Data Management

• Ensure accurate data entry and management within internal systems (e.g., product names, serial numbers, pricing, and customer details).
• Maintain and regularly update sales records and customer databases.
• Monitor and track sales targets; prepare precise monthly sales reports for management review.
• Provide administrative support related to data and deliver analytical insights to assist the sales team.

2. Operations Support

• Provide day-to-day operational support to the Head of Sales.
• Prepare and issue sales quotations; assist in compiling company profiles, proposals, and tender documents.
• Coordinate internal and external meetings (venue booking, material preparation, minute-taking, and follow-ups).
• Manage travel arrangements, including flights, accommodation, and offsite meetings/events.
• Act as a liaison for internal communications within the sales team to ensure workflow efficiency.
• Respond to customer inquiries, manage email correspondence, and assist with operational tasks.
• Support with expense claims, customer feedback, and ad-hoc administrative duties.

Requirements:

• Candidate must possess at least Diploma or equivalent.
• Minimum 3 years of working experience in secretarial or administrative position with knowledge in MS office (particularly in MS Excel)
• Proficiency in SAP, Salesforce, and Microsoft Excel is essential.
• Required skill(s): Good interpersonal skills, self-driven, ability to work independently with minimum supervision, able to cope with stress and strong sense of responsibility.
• Strong attention to detail and data accuracy, excellent organizational and multitasking skills.
• Professional communication skills, both written and verbal.
• Proactive and able to work in a fast-paced environment.
• Prefer candidate who can speak fluent English and Mandarin are preferred because the work needs candidates to interact with Mandarin-speaking customers.
• Applicants must be Malaysian citizen or possess relevant residency.
• Must be comfortable to work at Balakong