Senior Executive/Executive - Sales & Credit Administration

DK-MY Properties; Petaling Jaya; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading company in property development is seeking a Sales Admin Executive to manage documentation and liaise with various stakeholders. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills. This role involves ensuring compliance with agreements and maintaining organized records, making it crucial for the smooth operation of sales processes.

Qualifications

• 2-3 years of relevant experience in the property development industry.

Responsibilities

• Liaise with purchasers, solicitors, and financiers on Sale and Purchase Agreements.
• Monitor reminders, terminations, and forfeiture actions for compliance.
• Prepare and submit monthly and ad-hoc reports as required.

Skills

Interpersonal Skills

Communication Skills

Multitasking

Education

Diploma/Degree in Business Administration

Tools

Microsoft Office

Job description

The job description provides a comprehensive overview of the responsibilities and requirements for the Sales Admin Executive position. However, it contains some redundancies and irrelevant details, such as repeated company history and promotional content, which could be streamlined for clarity and focus.

To improve readability and professionalism, I suggest the following revisions:

1. Remove repetitive company background information that does not directly relate to the job responsibilities.
2. Organize the responsibilities and requirements into clear, distinct sections with proper HTML tags for better readability.
3. Eliminate promotional language that does not pertain to the job role.

Here is a refined version of the job description:

Job Responsibilities:

• Liaise with purchasers, solicitors, and end-financiers on Sale and Purchase Agreements, loan documentation, vacant possession, sub-sales, refinancing, and transfer perfection.
• Ensure timely receipt of signed loan agreements or assignments and other relevant documents from financiers' solicitors for Director’s execution.
• Monitor reminders, terminations, and forfeiture actions to ensure compliance with sale agreements.
• Ensure timely issuance of progress billings and collections from purchasers and financiers.
• Issue miscellaneous billings such as maintenance fees, security fees, quit rent, assessment, and utility deposits upon vacant possession.
• Handle sub-sale, auction, refinancing, and transfer of ownership when necessary.
• Maintain organized filing and documentation systems for purchasers' files.
• Maintain up-to-date aging and reconciliation reports for receivables.
• Prepare and submit monthly and ad-hoc reports as required.
• Perform other administrative duties as assigned.

Job Requirements:

• Diploma/Degree in Business Administration or equivalent.
• 2-3 years of relevant experience in the property development industry.
• Good interpersonal and communication skills.
• Proactive, resourceful, and able to multitask in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Word).
• Responsible, self-motivated, and able to work independently.