Admin Manager

FastLaneRecruit; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking a proactive Administrative Manager to enhance office efficiency and support daily operations. This role requires a resourceful individual with strong administrative capabilities, who can lead a team and ensure compliance with company policies. The successful candidate will manage procurement, coordinate meetings, and maintain accurate records while providing essential support to the management team. If you thrive in a dynamic environment and possess excellent communication skills, this is an exciting opportunity to make a significant impact in a growing organization.

Qualifications

• 3-5 years of experience in an office management role.
• Proficient in Microsoft Office Suite and general office management software.

Responsibilities

• Oversee daily office operations to ensure efficiency and compliance.
• Support and supervise all staff, including hiring and training.

Skills

Office Management

Communication Skills

Organisational Skills

Microsoft Office Suite

Leadership

Education

Bachelor's Degree in Business Administration

Tools

General Office Management Software

Job description

We are looking for behalf of our client, a proactive and resourceful Administrative Manager to oversee and support the company daily operations. This role is ideal for someone who is helpful, independent, and adaptable, with strong administrative capabilities. The successful candidate will provide local leadership to ensure our clients smooth entry into and growth in Malaysia and will further ensure that administrative procedures run smoothly while supporting the operational team and reporting directly to our Australia-based team.

Key Responsibilities

• Oversee daily office operations to ensure efficiency and compliance with company policies
• Support and supervise all staff, including hiring, training, and participating in performance reviews of operational staff
• Implement and maintain effective administrative systems, processes, and policies
• Manage procurement of office supplies and liaise with external vendors
• Coordinate internal and external meetings, travel arrangements, and company events
• Maintain accurate records, filing systems, and documentation (digital and physical)
• Prepare and submit reports and support financial documentation
• Ensure compliance with health and safety standards in the workplace
• Provide general administrative support to the management team as needed
  
  
  

Key Characteristics:

• Helpful and supportive team player with a positive attitude
• Excellent communication skills (including strong written and spoken English)
• Strong administrative skills and attention to detail
• Resourceful and solution-oriented under minimal supervision
• Independent and able to work autonomously
• Adaptable in a dynamic work environment
• Demonstrated ability to lead a team
• Above-average ability to support the smooth operation of IT systems is an advantage
• Australian education and/or work experience is an advantage
  
  
  

Requirements:

• 3 to 5 years of experience in an office management role
• Proficient in Microsoft Office Suite and general office management software
• Excellent communication and interpersonal skills
• Strong organisational and time-management skills
• A bachelor's degree in Business Administration or a related field is preferred