Project Admin / Document Controller (Electrical Background)

MUN HEAN (MALAYSIA) SDN BHD; Selangor; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Project Admin / Document Controller to join their team in Selangor, Malaysia. This full-time, on-site role involves maintaining project documentation, implementing document control processes, and providing essential administrative support to the project team. The ideal candidate will have a minimum of 2 years of experience in a similar role, particularly within the electrical and electronic engineering sector. With a focus on organization and effective communication, this position offers the opportunity to contribute to significant projects and enhance document management processes within a dynamic team environment.

Qualifications

• 2+ years in project admin or document control, ideally in E&E engineering.
• Strong organizational skills and multitasking abilities.

Responsibilities

• Maintain and update project documentation including contracts and specifications.
• Coordinate distribution of project documents to stakeholders.
• Assist in preparing project status reports and meeting minutes.

Skills

Organizational Skills

Time Management

Attention to Detail

Effective Communication

Education

Bachelor's Degree in Engineering or related field

Tools

AutoCAD

Microsoft Office Suite

Job description

Company Description

MUN HEAN (MALAYSIA) SDN BHD provides specialized solutions in Power Quality Management, Power Factor Correction, Lightning Protection, Industrial Electrical Solutions, and Solar Photovoltaic. The group began with Mun Hean Singapore Pte Ltd, established in 1981, and has since become a market leader in industrial electrical marketing. The company's portfolio includes MH Protection Relays and MH electrical switchboard instruments, and has expanded to represent leading European manufacturers for specialized projects across Asia. Mun Hean has a diverse client base covering multiple industries and boasts over 500,000 installations in landmark projects across Asia.

Role Description

This is a full-time, on-site role for a Project Admin / Document Controller, located in Selangor, Malaysia.

• Maintain and update project documentation, including contracts, drawings, specifications, and other relevant files
• Implement and manage document control processes to ensure the integrity and accessibility of project information
• Coordinate the distribution of project documents to internal and external stakeholders
• Assist with the preparation of project status reports, meeting minutes, and other communication materials
• Provide administrative support to the project team, including scheduling meetings, managing calendars, and organizing travel arrangements
• Collaborate with the project team to identify and implement process improvements for document management
• Conduct regular audits of document management systems.

What we're looking for

• Minimum 2 years of experience in a project administrative or document control role, preferably in the E&E engineering industry
• Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively
• Proficient in using AutoCAD and Microsoft Office suite (Word, Excel, Outlook).
• Excellent attention to detail and a high level of accuracy in your work
• Effective communication skills, both written and verbal, to interact with team members and stakeholders
• Ability to work independently as well as collaboratively within a team environment