Admin Officer

Union Sangyo; Selangor; On-site; MYR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an HR & Admin Officer to manage office and factory administration, compliance, and supervision of support staff. This role is ideal for fresh graduates eager to start their career in a dynamic environment. You will be responsible for organizing office operations, ensuring compliance with licensing, and supporting logistics for company activities. Join a company committed to quality and continuous improvement, where your contributions will help shape the future of automotive manufacturing in the region.

Qualifications

• Must possess at least a Diploma in Business Administration.
• Fresh graduates are encouraged to apply; 1-2 years experience preferred.

Responsibilities

• Organize office files, monitor utilities, and liaise with Purchasing Department.
• Handle licensing, compliance, and foreign worker issues.

Skills

Microsoft Office (Excel, Word, PowerPoint)

Valid driving license

Education

Diploma in Business Administration

Job description

Union Sangyo (Malaysia) Sdn. Bhd. is a leading manufacturer of automotive filters in the ASEAN region, established in Malaysia since 1990. As a subsidiary of Union Sangyo Co., Ltd. from Japan, the company brings over 60 years of expertise in producing high-quality automotive filters. The company's product range includes oil filters, air filters, fuel filters, cabin filters, and blow-by gas filters, primarily catering to Japanese vehicle applications. Union Sangyo Malaysia is ISO 9001 certified and adheres to the KAIZEN philosophy, emphasizing continuous improvement and quality excellence.

Position: HR & Admin Officer

Job Duties & Responsibilities:

1. General Office & Factory Administration
   • Organize and maintain office files, records, and documents.
   • Monitor office utilities, cleanliness, maintenance, and asset management.
   • Liaise with Purchasing Department for ordering stationeries, pantry supplies, etc.
2. Licensing & Compliance
   • Handle yearly renewal of licenses (BOMBA, Tenancy, SKHPPA, SPPA, IG, etc.).
   • Ensure timely application and renewal of road tax, insurance, and expatriate permits.
   • Oversee documentation, welfare, hostel, and permit renewals.
   • Liaise with Immigration, JTK, FOMEMA, MYEG, and KDN regarding foreign workers and expatriates.
   • Handle foreign worker intake, absconding cases, and work pass issues.
3. Supervision
   • Supervise drivers, cleaners, security guards, and gardeners.
   • Arrange logistics for internal events, meetings, and company activities.
   • Monitor company driver claims, canteen operations, and dispatch services.
4. Asset & Inventory Control
   • Manage inventory of office supplies, uniforms, safety shoes, and cleaning tools.
   • Monitor maintenance and breakdowns of company vehicles and equipment.
   • Responsible for disposal and return of old items.
5. Support Services
   • Handle incoming/outgoing mail and documents.
   • Support website testing and performance monitoring.
   • Arrange document delivery and staff transport in the absence of the company driver.

Qualifications / Education:

Candidate must possess at least a Diploma in Business Administration.

Experience:

Fresh graduates are encouraged to apply. Candidates with at least 1-2 years of experience will have an advantage.

Skills & Knowledge:

• Must have a valid driving license and be able to drive.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Additional Information:

Applicants will be asked about their expected salary, qualifications, and Microsoft Office skills.