Administrative Assistant

IMEKS Pharma; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

An established industry player seeks a dedicated Administrative Assistant to support its operations. This role involves managing communications with local and foreign partners, coordinating shipments, and assisting with various administrative tasks. Ideal candidates will have a strong command of English and experience with accounting software. Join a company with over 30 years of expertise in pharmaceuticals, where your contributions will help ensure the smooth running of essential services across Malaysia. This is a fantastic opportunity for fresh graduates and experienced professionals alike to grow in a supportive environment.

Qualifications

• Proficient in English with experience in accounting software.
• Strong skills in Microsoft Office applications.

Responsibilities

• Communicate with partners regarding purchase orders.
• Coordinate and track shipments with partners.
• Assist Directors with administrative tasks.

Skills

English proficiency

Interpersonal skills

Communication skills

Accounting software (SQL)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Higher Secondary/ STPM/'A' Level/ Pre-U

Bachelor's Degree

Job description

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*** Candidates for this position MUST be highly proficient in ENGLISH ***

Responsibilities:

As an Administrative Assistant, your duties will include (but are not limited to):

1. Communicating with the Company's foreign and local partners regarding purchase orders
2. Coordinating and tracking shipments with the Company's partners and forwarding services
3. Opening new customer accounts and maintaining existing ones
4. Assisting in calculating the cost of products (if required)
5. Assisting colleagues in relevant matters
6. Assisting the Directors with administrative work or other tasks

Applicants MUST be proficient in English and should have experience using accounting software (preferably SQL).

Other Requirements:

• Candidate must possess at least Higher Secondary/ STPM/'A' Level/ Pre-U, Bachelor's Degree
• Fresh graduates may apply, but candidates with at least 2 years of working experience in the related field will have a greater advantage
• Must be able to use Microsoft Excel, Word, Outlook
• Must have good interpersonal and communication skills

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Pharmaceuticals, Biotechnology & Medical 11-50 employees

Imeks Pharma Sdn. Bhd. is an established Pharmaceutical Company, with more than 30 years of experience in dealing with the importation and wholesale of quality pharmaceutical products to clinics, hospitals (private & government), and pharmacies across Malaysia.