Sales Coordinator cum Project Administration

PROTASCO TRADING SDN. BHD.; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a Sales Coordinator cum Project Administration to assist in daily sales activities, manage customer relationships, and oversee procurement processes. The role involves financial analysis, project management, and documentation tasks. Ideal candidates should have experience in project administration and strong negotiation skills.

Qualifications

• Experience in project administration.
• Fluency in relevant languages.

Responsibilities

• Assist with sales administrative activities.
• Manage procurement and sales processes.
• Coordinate with suppliers for timely deliveries.

Skills

Negotiation

Relationship Management

Customer Service

Job description

Sales Coordinator cum Project Administration

Provide assistance on daily routine sales administrative activities.

Account Management: relationship management; negotiation; recommendation of sales; review quotation / pricing.

Procurement and Sales: Prepare and process Purchase Orders for procurement of goods/products, materials, and services. Manage Sales Orders and Quotations to customers for approval.

Follow-up: Coordinate with suppliers to ensure timely receipt of invoices and delivery orders.

Documentation: Sorting and filing of documents such as suppliers’ invoices, Delivery Orders, customer documents, Purchase Orders, PTSB’s Purchase Orders, and Order Confirmations for billing purposes.

Customer Service: Attend to customer inquiries and complaints.

Financial Analysis: Prepare Profit Margin Analyses for each quotation submitted to customers.

Project Management: Develop, implement, and update project status information and monitoring systems to evaluate project stages and budget status.

Cost Estimation and Documentation: Prepare preliminary cost estimates, Bills of Quantities (BQ), and contract documentation for the company, clients, consultants, contractors, and suppliers.

Quotation and Contract Management: Issue and evaluate requests for quotations and Bills of Quantities. Issue Notices of Commencement or Letters of Appointment to subcontractors and Letters of Agreements.

Claims Management: Manage project claims to clients, ensuring timely issuance.

Database Development: Develop efficient databases for projects, suppliers, contractors, and clients, including pricing evaluations.

Other Responsibilities: Perform any other duties assigned by the supervisor.

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• Qualifications you possess?
• Years of experience in a Project Administration role?
• Languages you are fluent in?

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