Purchasing Junior Executive

Wonway Manufacturing; Kapar; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading manufacturing company is seeking a Purchasing Executive to manage procurement activities, ensure timely supply, and maintain supplier relationships. The ideal candidate will have a diploma or degree in a related field and experience in purchasing. Strong negotiation and communication skills are essential, along with proficiency in Mandarin to liaise with suppliers. This role offers opportunities for growth in a dynamic environment.

Qualifications

• Minimum 1-2 years of experience in purchasing or procurement.
• Familiarity with import/export documentation is an advantage.

Responsibilities

• Manage purchasing activities and ensure timely supply of products.
• Negotiate improved terms with suppliers based on purchase volume.

Skills

Negotiation

Communication

Problem Solving

Attention to Detail

Adaptability

Education

Diploma in Supply Chain Management

Bachelor's Degree in Business Administration

Tools

ERP Systems

Microsoft Excel

Job description

Objective: To manage purchasing activities and ensure timely supply of products.

Key Activities:

Prepare Purchase Requisition (PR) based on safety stock levels, back-to-back orders, or departmental requests.

Issue and manage Purchase Orders (PO), including revisions or cancellations when necessary.

Obtain necessary approvals and send POs to suppliers.

Acknowledge receipt of PO confirmation from suppliers.

Track supplier delivery schedules, including ETD and ETA.

Complete Goods Received Notes (GRN) upon product receipt.

Ensure timely and sufficient supply of products by managing all PR and PO processes for trading and overseas items.

Objective: To find reliable suppliers and new products that meet business needs.

Key Activities:

Receive sourcing requests from Marketing and identify potential suppliers (2–3 options for comparison).

Prioritize current supplier options and perform additional research for new sources.

Prepare and manage the Product Development Form and collect necessary quotations.

Evaluate suppliers based on pricing, MOQ, lead time, and negotiate for best terms.

Coordinate sample requests when required by the customer.

Finalize supplier selection and obtain HOD approval.

Prepare and update Vendor Profile Documents and collect relevant documents (e.g., SSM certificate).

Create new product codes and update product costing in the system.

Issue PR and PO for new products once approved.

Inventory & Stock Control

Objective: To keep stock levels accurate and avoid shortages.

Key Activities:

Monitor customer purchase orders and determine stock handling method (keep stock or back-to-back).

Perform weekly checks on trading stock against safety stock thresholds.

Calculate and top-up safety stock based on past 6–12 months of sales history.

Manage minimum order quantities and supplier lead times.

Coordinate stock adjustments based on QC feedback and product rejections.

Maintain accurate records in HQ’s closing stock reports.

Coordinate product issue resolutions with suppliers and follow up on replacements to prevent stockouts.

Objective: To maintain good relationships and negotiate better terms with suppliers.

Key Activities:

Engage suppliers to negotiate improved terms (e.g., pricing, payment terms, MOQ) based on purchase volume and long-term cooperation.

Maintain strong supplier relationships through clear and respectful communication (verbal and written).

Ensure professional interactions including prompt replies, proper greetings, and consistent follow-ups.

Update system with latest purchase prices and issue PR/PO accordingly.

Manage cost increase discussions and negotiate before price adjustments are made in the system.

Year-End & Compliance Tasks

Objective: To support yearly reporting and ensure supplier compliance.

Key Activities:

Prepare and update the Approved Supplier List.

Complete Vendor Performance Evaluations.

Support & Coordination

Objective: To assist other departments with product samples, documents, and system updates.

Key Activities:

Prepare product samples upon request using the Sample Requisition Form.

Coordinate with the laboratory to implement product specification updates based on forms from Marketing.

Manage MSDS documentation: request from suppliers, convert to internal version via QA.

Prepare Stock Requisition Forms to manage manual in/out stock movement in the system.

Profile of the Role

Education, Knowledge & Experience

Educational Level: Minimum Diploma or Bachelor's Degree in Supply Chain Management, Business Administration, Logistics, Procurement, or a related field. Fresh graduates are also encouraged to apply.

Technical & Business Knowledge: Experience in handling PR/PO processes, vendor sourcing, inventory control, and supplier negotiations is essential

Regulatory Knowledge: Familiarity with import/export documentation, product development processes, and MSDS handling is an added advantage.

Software Proficiency: Experience working with ERP systems and Microsoft Excel for tracking and reporting.

Experience: Minimum 1-2 years of experience in purchasing, procurement, or supply chain operations.

Administrative & Organizational Skills

Ability to manage multiple tasks efficiently, ensuring accurate documentation and workflow coordination.

Attention to Detail

Ensures precise record-keeping for purchase orders, stock inventory, and workforce attendance.

Customer Service & Communication

Handles customer transactions (K1 & K2), order processing, and inquiries effectively.

Strong ability to coordinate between internal teams and external customers/suppliers.

Production Coordination & Problem-Solving

Supports production operations by tracking progress, updating reports, and addressing workflow issues.

Adaptability & Multitasking

Willingness to take on backup responsibilities for the Production Controller when required.

Other Characteristics and Skills

Proficiency in Mandarin (spoken and written) is required to communicate effectively with Mandarin-speaking suppliers and customers.

Strong negotiation and communication skills with the ability to maintain professional relationships.

Detail-oriented, organized, and able to manage multiple tasks and deadlines efficiently.

Good problem-solving skills, especially in handling delays, stock issues, or supplier coordination.

Proficient in Microsoft Office (especially Excel) and familiar with purchasing or inventory systems (ERP is an advantage).

Ability to work both independently and as part of a cross-functional team.

High sense of responsibility, integrity, and urgency in responding to operational needs.

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Your application will include the following questions:

What's your expected monthly basic salary? How many years' experience do you have as a Purchasing Executive? How would you rate your Mandarin language skills?

Manufacturing, Transport & Logistics 51-100 employees

Wonway Group has been a supplier of contamination & ESD control products and services since 1984 focusing on High-End Semiconductor Industries. However, contamination & ESD control is not limited to any one particular industry, but applies to a broad spectrum of industries that requires Stringent Contamination Control Procedures such as; Biotechnology, Avionics, Multimedia, Water Fabrication, Armaments, Medical and Healthcare, Optical and Precision Equipment and many more.

Wonway Group has been a supplier of contamination & ESD control products and services since 1984 focusing on High-End Semiconductor Industries. However, contamination & ESD control is not limited to any one particular industry, but applies to a broad spectrum of industries that requires Stringent Contamination Control Procedures such as; Biotechnology, Avionics, Multimedia, Water Fabrication, Armaments, Medical and Healthcare, Optical and Precision Equipment and many more.

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What can I earn as a Purchasing Executive